2012 2:00:00 PM

Monday, June 25, 2012 2:00 PM
745 4th Street, Sparks, NV 89431

Consent Items: 5.8

Title: Consideration and possible award of Bid #11/12-031 to Silver State International for the purchase of one cab and chassis in the amount of $127,774.

Petitioner/Presenter: Neil C. Krutz, P.E., Deputy City Manager/Ron Korman, Fleet and Facilities Manager

Recommendation: Staff recommends that Council approve this purchase of one cab and chassis.

Financial Impact: $127,774. This purchase was not included in the Vehicle Replacement List, appendix to the adopted 2011/2012 Capital Improvement Plan (CIP). $127,774.00 of remaining appropriations from the City Vehicle and Equipment Replacement Plan, Project 127500 will be used to fund this purchase. This expense will post to Account 604080, Vehicles using Project 12-7500-100.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Equipment Services is requesting authorization to spend $127,774 of grant funds to purchase one cab and chassis that will be an addition to the City’s fleet.

Background: A Federal CMAQ grant through the State of Nevada has allocated $705,500 to the City of Sparks for the purchase of equipment designed to reduce air pollution emissions. Fleet Services proposes to use some of these funds to a cab and chassis that will be outfitted as a “hook truck” and will be used to haul 30 yard trash dumpsters. The EPA has agreed that the use of dumpsters at various locations during sand sweeping operations after storms will reduce the time required to perform this task and therefore aid in the reduction in airborne pollutants. Equipment services intends to utilize this “hook” platform as a basis to convert underutilized fleet equipment to a module that can be hoisted onto this truck. This would allow some fleet reductions and save costs.

Analysis: The City advertised for bids on April 18, 2012. Five Bid Packages were received by the bid deadline on May 3, 2012 as follows: Sierra Freightliner #1 $118,649.00 Sierra Freightliner #2 $122,311.00 Silver State International $127,774.00 Sierra Freightliner #3 $130,429.00 TEC Equipment $139,250.00 After reviewing the bid packages the bids from Sierra Freightliner #1, and #2 did not meet the specifications outlined by the City in the bid documents and therefore were found to be unresponsive.

Alternatives: 1. Council could approve this purchase as outlined by staff. 2. Council could deny this purchase. 3. Council could direct staff to provide alternatives to this purchase.

Recommended Motion: I move to award the purchase of a cab and chassis from Silver State International in the amount of $127,774.

Attached Files:

Bid Re-cap -Cab and Chassis.pdf

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