2020 2:00:00 PM

Monday, January 13, 2020 2:00 PM
Council Chambers, Legislative Bldg, 745 4th Street, Sparks, NV

General Business: 9.4

Title: Consideration, discussion, and possible approval of the 2020 Street Rehabilitation – Combined Unit 3, Bid No. 19/20-007, PWP-WA-2020-066 construction contract (AC-5639) with West Coast Paving in the amount of $696,243, and approve a Resolution (R-3355) to augment the FY20 budget in the Sewer Enterprise Fund by $183,869 for the Queen Way Storm Drain portion of the project.

Petitioner/Presenter: John Martini, P.E., Assistant City Manager/Amber Sosa P.E., Transportation Manager

Recommendation: Staff recommends Council approve the construction contract with West Coast Paving along with a budget augmentation for the Queen Way Storm Drain Project.

Financial Impact: This project will combine budget of $696,243 from five different CIP projects from three different funds.

Total Costs: $696,243.00

Fund: Road Fund Account: 604140
Program: 1401 - Pavement Mgmt Prog - Street Improvements - Corr & Rehab (20-0500)
Amount: $187,278.01 Budget Status: Budget Exists

Fund: Road Fund Account: 604120
Program: 1401 - Pavement Mgmt Prog - Sidewalk Rehab (20-0501)
Amount: $44,479.31 Budget Status: Budget Exists

Fund: Road Fund Account: 604110
Program: 1401- Windsurfer Drive Improvements (20-0503)
Amount: $238,084.00 Budget Status: Budget Exists

Fund: Sanitary Sewer Cap Proj Fund Account: 604150
Program: Annual Sewer System Street Improvement Coordination (20-6596)
Amount: $1,024.28 Budget Status: Budget Exists

Fund: Storm Drains Cap Proj Fund Account: 604130
Program: Annual Storm Drain Street Improvment Coordination (20-6690)
Amount: $41,508.90 Budget Status: Budget Exists

Fund: Storm Drains Cap Proj Fund Account: 604130
Program: CIP Augment - Queen Way Storm Drain Project (part of ST Rehab U3) (20-9999)
Amount: $183,868.50 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

The project involves removing and replacing deteriorating curb gutter, sidewalk, and driveway approaches along with constructing new pedestrian ramps and reconstructing the roadway with new asphalt. Refer to the attached FY20 Street Rehabilitation Combined Unit 3 Vicinity Map for street locations. During the design phase of the project a deficiency in the existing storm drain network on Queen Way was identified and has been included within this contract. As the Queen Way storm drain project was not included in the Fiscal Year 20 Capital Improvements Plan, an augmentation of $183,869 to the Sewer Enterprise Fund is required. Sufficient cash is available in the Sewer Enterprise fund to support the requested augmentation. The project advertised on November 6, 2019. On November 21, 2019, the City of Sparks received five (5) qualified bids for this project. West Coast Paving submitted the low bid in the amount of $696,243.00.

Background:

The 2020 Street Rehabilitation – Combined Unit 3 Project is part of the City’s Transportation System – Pavement Management Program. The project was prioritized through the City’s Pavement Management System and outlined in the 5-year Program of Projects. During the design phase of the roadway project, a deficiency in the existing storm drain network on Queen Way was identified and has been included in the scope of work.

Analysis:

The project scope identifies the need to remove, and replace as needed, deteriorating curb gutter, driveway approaches, sidewalk ramps and reconstruct the roadway with new asphalt on the streets highlighted on the attached FY 20 Street Rehabilitation Combined Unit 3 Vicinity Map.

A needed storm drain project was identified adjacent to the road project along Queen Way. This work was included within this roadway project to take financial advantage of the scale of the overall project and lessen future traffic impacts with a stand alone storm drain project. As the Queen Way storm drain project was not included in the Fiscal Year 20 Capital Improvements Plan, an augmentation of $183,869 to the Sewer Enterprise Fund is required. Sufficient cash is available in the Sewer Enterprise fund to support the requested augmentation.

The City of Sparks received six (6) qualified bids for this project. Bids were received November 20, 2019 at 1:45pm and opened at 2:00pm.

A bid summary of the qualified bidders is shown below:

Engineers Estimate	$615,000.00
West Coast Paving	$696,243.00
Sierra Nevada Construction	$724,007.00
Spanish Springs Construction	$811,444.00
Q&D Construction	$837,638.50
Granite Construction	$934,934.00

The contract is attached for review and discussion.

Alternatives:

Council could approve the Sewer Enterprise fund augmentation and the construction contract as outlined by staff.
Council could reject the Sewer Enterprise fund augmentation and proposed construction contract and provide direction to the City Manager.

Recommended Motion:

First Motion

I move to adopt Resolution No. 3355 to augment the FY20 budget in the Sewer Enterprise Fund by $183,869 for a portion of the Queen Way Storm Drain Project.

Second Motion

I move to approve the 2020 Street Rehabilitation – Combined Unit 3 construction contract (AC-5639) with West Coast Paving in the amount of $696,243.

Attached Files:

01 - Vicinity Map FY20 Street Rehabilitation-Combined Unit 3.pdf

02 - West Coast Paving Contract-FY20 Street Rehab Combined Unit 3.pdf

Resolution 3355.pdf

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