2015 2:00:00 PM

Monday, February 9, 2015 2:00 PM
Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

Consent Items: 8.4

Title: Consideration and possible approval of an amendment to the reimbursement agreement with the City of Reno for Sparks’ share of a contract with Stantec Consulting Services, Inc. (Stantec) for Engineering Services associated with the Truckee Meadows Water Reclamation Facility (TMWRF) Septage Receiving Project Construction Engineering and Construction Administration in the amount of $16,687.90.

Petitioner/Presenter: Neil C. Krutz, P.E. – Deputy City Manager/Michael Drinkwater, P.E. – TMWRF Plant Manager

Recommendation: Staff recommends City Council approve Sparks’ share of the amendment to the contract between the City of Reno and Stantec Consulting Inc., for the Septage Receiving project at TMWRF.

Financial Impact: There is no impact to the General Fund. As this is a continuing FY 2011-2012 project, appropriations will be augmented from either fund equity in the Utilities fund grouping or from savings from projects contained in the adopted 5-year Capital Improvement Plan (CIP) for the City of Sparks, beginning with FY 2014-2015. The City of Reno will enter into Amendment #1 of the consulting agreement with Stantec Consulting, Inc. in an amount of $53,197.00 and will administer the project, Project # I100058-2245. Reimbursement will be sought from the City of Sparks for its share of expenses up to $16,687.90 through the current cost sharing agreement for TMWRF capital projects, based on the ownership of TMWRF with the City of Reno being 68.63% and Sparks being 31.37%, as illustrated in the attached Table 1. Expenses will post to account 604090, TMWRF Construction, using CIP 12-6608, TMWRF Septage Receiving Improvements Project.

Total Costs: $16,687.90

Fund: Sanitary Sewer Cap Proj Fund Account: 604090
Program: TMWRF Septage Receiving Improvements Project (12-6608)
Amount: $16,687.90 Budget Status: Over Budget (See Budget Correction Plan)

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

TMWRF staff is asking the City Council to approve an amendment to the reimbursement agreement to the City of Reno with Stantec Consulting Services, Inc. in the amount of up to $16,687.90 for the Septage Receiving Project at TMWRF.

Background:

The septage receiving facility at TMWRF was at the end of its service life and a project to replace it was begun in 2013. Council awarded contracts for construction of the new facility and the construction management of the project in May, 2014. During excavation for the connection piping and utilities from the new septage receiving to the existing treatment works, the contractor encountered solid rock. This required specialized equipment to break up the rock before it could be removed. This effort extended the work days required and significantly increased the amount of direction needed from the construction manager. As a result, the construction manager will need to exceed the contracted amount of time on the project to ensure proper completion. The current proposed contract augmentation will cover the necessary inspection and testing serves though the end of the project, anticipated to be mid-February, 2015.

Analysis:

The City of Reno will continue to administer the contract and will be reimbursed for a portion of the costs by the City of Sparks through the Sparks – Reno cost sharing agreement for TMWRF. The City of Reno and the City of Sparks share the cost for this project based upon their ownership of TMWRF, which is 68.63% for Reno and 31.37% for Sparks. Based on the ownership percentages, Sparks’ share is up to $16,687.90, the cost split between Reno and Sparks is shown in Table 1, attached.

Alternatives:

Council could direct the manager to have staff provide other alternatives.

Recommended Motion:

I move to approve the amendment to the reimbursement agreement with the City of Reno for the Sparks’ share of a contract for construction management services with Stantec Consulting Services, Inc. an amount not to exceed $16,687.90.

Attached Files:

Table 1.pdf

Reno Staff Report - Septage Receiving.pdf

TMWRF Septage Receiving CM Amendment.pdf

Previous Item

Next Item

Return To Meeting