2014 2:00:00 PM

Monday, January 13, 2014 2:00 PM
City Council Ch;ambers, Legislative Building, 745 Fourth Street, Sparks, NV

Consent Items: 5.4

Title: Consideration and possible approval to purchase one Crafco crack sealing dispenser machine from Construction Sealants/Crafco in the amount of $83,428.79.

Petitioner/Presenter: Neil C. Krutz, P.E., Deputy City Manager/Ron Korman, Fleet and Facilities Manager

Recommendation: Staff recommends that the Council approves the purchase of this item for Streets Maintenance from Construction Sealants/Crafco in the amount of $83,428.79.

Financial Impact: $83,428.79 in Equipment Fund 1702. $1,956,500 was approved for Project 14-7500 Vehicle Replacements on the FY14 CIP and $1,498,718 of budget authority remains. See attached financial impact statement for additional information.

Total Costs: $83,428.79

Fund: Motor Vehicle Maintenance Account: 604070
Program: 1702 Vehicle & Equip Replacement Plan (14-7500)
Amount: $83,428.79 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

Equipment Services is requesting authorization to spend $83,428.79 to replace one crack sealing dispenser machine used to maintain the streets and prepare for slurry seal.

Background:

This request is for the purchase of a crack sealing dispenser machine. This machine will replace 735C. 735C was purchased in 1999 and currently has 4500 hours. The expense to maintain this piece of equipment has exceeded its value.

Analysis:

In sourcing the vehicle, if approved, the City would be using the joinder provision allowed under NRS 332.195, and purchasing the vehicles utilizing the HGAC bid. The HGAC bid prices have historically been the most competitive. Utilizing the “joinder” provision allows the City to precisely define the vehicle needed while foregoing the need to formally bid the item.

Alternatives: 1. Council could approve this purchase as outlined by staff. 2. Council could deny this purchase. 3. Council could direct the City Manager to provide alternatives to this purchase.

Recommended Motion: I move to approve the purchase of a Crafco crack sealing dispenser machine from Construction Sealants/Crafco in the amount of $83,428.79.

Attached Files:

staff rpt financial impact detail.pdf

Copy of City_of_Sparks_Contract_Worksheet.pdf

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