2013 2:00:00 PM

Monday, February 11, 2013 2:00 PM
745 Fourth St, Sparks, NV 89431

Consent Items: 5.3

Title: Consideration and possible approval of a Professional Services Contract, to Dinter Engineering, for Electrical Engineering design services to complete the City Hall Electrical Upgrade Project, in the amount of $85,000.

Petitioner/Presenter: John A. Martini, P.E., Assistant Community Services Director/Chris Cobb, P.E., Capital Projects Manager

Recommendation: Staff recommends Council approve the Professional Services Contract, to Dinter Engineering, for Electrical Engineering design services to complete the City Hall Electrical Upgrade Project, in the amount of $85,000.

Financial Impact: $85,000 in Capital Projects Fund 1404. $980,000 was approved for this project (13-1005 City Hall Electrical Upgrades) in the FY13 CIP.

Total Costs: $85,000.00

Fund: Capital Projects Account: 604050
Program: 1404 City Hall Electrical Upgrades (13-1005)
Amount: $85,000.00 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Consideration and possible approval of a Professional Services Contract, to Dinter Engineering, for Electrical Engineering design services to complete the City Hall Electrical Upgrade Project, in the amount of $85,000. The City hall electrical system is outdated, inefficient, lacks code compliance, could be a safety hazard, and continually has problems providing enough power to various areas of the building. This project will improve safety, efficiency, functionality, and bring the existing system up to current code standards. Staff recommends approval.

Background: The Sparks City Hall was originally constructed in 1968 with multiple expansions and additions throughout the years. Many of the electrical boxes are full and exceeding their capacity along with wiring that may cause a safety hazard. The original IT building electrical system was never designed for servers and air conditioning units along with the increased use of computers, dual computer monitors and other power consuming devices of the current era. All of these things contribute to the need to upgrade the existing electrical system at City Hall.

Analysis: On September 26, 2012 an RFP was advertised with an outline of the assessment and design required for the project. RFP’s were due by October 17th and since then a thorough review and evaluation process of the companies who submitted RFP’s (the City received six RFP’s) was completed. Four (4) evaluators with various knowledge of City infrastructure were asked to evaluate each RFP. Scores were provided to the Purchasing Manager who consolidated and provided a blind score ranking sheet. The proposal from Dinter Engineering was ranked the highest. Dinter conveyed the most experience and background in upgrading aging electrical systems and provided a knowledgeable approach to designing the project. Dinter will provide a thorough assessment of existing conditions, recommendation of upgrades, a final design, and a plan to implement the electrical upgrades with minimal disturbance to City Hall personnel. A copy of the proposal is attached for the Councils review.

Alternatives: 1. City Council could approve the attached Professional Services Contract, to Dinter Engineering, as outlined by Staff. 2. City Council could reject the attached Professional Services Contract, to Dinter Engineering, and provide direction to the City Manager.

Recommended Motion: “I move to approve the Professional Services Contract, to Dinter Engineering, for Electrical Engineering design services to complete the City Hall Electrical Upgrade Project, in the amount of $85,000.”

Attached Files:

sparks city hall electrical upgrade proposal 01 18 13.pdf

Dinter Contract - City Hall Electrical.pdf

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