2012 2:00:00 PM

Monday, October 8, 2012 2:00 PM
Sparks Legislative Building, 745 E. 4th Street, Sparks, NV 89431

Consent Items: 5.2

Title: Consideration and possible award of the Maintenance Garage Roof Replacement Project Informal Quote to Kodiak Roofing & Waterproofing, Co., in the amount of $93,575.

Petitioner/Presenter: John A. Martini, P.E., Assistant Director of Community Services/Christopher S. Cobb, P.E., Capital Projects Manager

Recommendation: Staff recommends that Council award the Maintenance Garage Roof Replacement Project Informal Quote to Kodiak Roofing & Waterproofing, Co., in the amount of $93,575.

Financial Impact: This project was approved in the 2011/2012 Capital Improvement Program (CIP). Budget authority of $65,000 was in Program 12-7502 Maintenance Garage Roof Replacement Project in the Motor Vehicle Fleet Fund (1702) and will be made available in FY13 via budget augmentation. Budget of $28,575 will be moved from Lift Refurbishment Project (Program 12-7501) to 12-7502 to offset the shortfall. Construction expenses will post to Account 604050 Buildings, Program 12-7502.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Consideration and possible award of the Maintenance Garage Roof Replacement Project Informal Quote to Kodiak Roofing & Waterproofing, Co., in the amount of $93,575. This project will include the installation of a TPO membrane roof on the Maintenance Garage. City staff recommends approval.

Background: The existing foam roof at the City of Sparks Maintenance Garage is approximately 20 years old and requires replacement. The project was identified two years ago during evaluation of the City facility roofs while developing the City’s 5 year CIP. An informal quote was developed based on the City’s programed budget of $65,000. The base quote is for replacement of the Maintenance Garage Roof and the Alternate Item is for the replacement of the seventeen awing roofs around the main building.

Analysis: Staff met with three contractors on September 6, 2012 at 9:30 a.m. on site to request informal quotes for the Maintenance Garage Roof Replacement Project, a recap of the quotes are given below and attached to this agenda. Base Quote Alternate Item Kodiak Roofing $ 93,575 $35,950 Alpine Roofing $ 97,990 $28,050 Sierra Single Ply $139,050 $23,800 Based upon the City’s available budget staff recommends award of the Base Quote only to Kodiak Roofing & Waterproofing Company.

Alternatives: 1. City Council could award the Maintenance Garage Roof Replacement Project as outlined by Staff. 2. City Council could reject the Maintenance Garage Roof Replacement Project and provide direction to the City Manager.

Recommended Motion: “I move to award the Maintenance Garage Roof Replacement Project Informal Quote to Kodiak Roofing & Waterproofing, Co., in the amount of $93,575.”

Attached Files:

Maintenance Garage Roof Replacement IFQ Recap.pdf

Kodiak Contract-Garage Roof.pdf

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