Sparks City Council Meeting 9/10/2012 2:00:00 PM

    Monday, September 10, 2012 2:00 PM
    Sparks Legislative Building, 745 4th Street, Sparks, NV 89431

Consent Items: 5.5

Title: Consideration and possible approval to purchase ammunition in the amount of $50,000.00 from Salt Lake Wholesale Sports or other vendor as deemed appropriate.
Petitioner/Presenter: Steve Keefer, Chief of Police/Brian Allen, Deputy Chief of Police
Recommendation: To approve the purchase of ammunition from Salt Lake Wholesale Sports or lower priced vendor.
Financial Impact: Amount is already budgeted as an ammunition line item within the current Police Department Budget.
Total Costs: $50,000.00
Fund: General Fund    Account: 603370
Program: Internal Training - DO NOT USE (090303)
Amount: $50,000.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: Aggregate ammunition purchases over the fiscal year surpass $25,000.00 and require Council approval. The Police Department is requesting Council approval to complete necessary ammunition purchases through the rest of the fiscal year.

Background: The Sparks Police Department is budgeted approximately $61,883.00 this year for ammunition, tear gas and range supplies to support the training in the use and qualifications of approved firearms. Nevada Administrative Code requires that POST Category One Peace Officers qualify with all approved firearms at least twice annually. In addition, the Sparks PD SWAT team trains monthly and qualifies quarterly on all weapons used. The Police Department spends approximately $50,000.00 of the budgeted funds for duty and practice ammunition and the remainder on range supplies necessary to support range training and qualifications. Historically, the Police Department has purchased this ammunition as available and in incremental quantities which provided for the best possibility of order fulfillment, tracking and payment. Individually, these orders are well below the approval limits required by the City Council. However, the Purchasing Division has requested that the Department seek blanket approval from the City Council as the cumulative amounts over a short period of time (beginning of the fiscal year) exceeds $25,000.00.

Analysis: The Police Department is requesting authorization to spend up to $50,000.00 with Salt Lake Wholesale Sports or other vendors as deemed appropriate. Other local agencies have placed competitive bids for ammunition. Salt Lake Wholesale Sports has historically been lower priced than other vendors that supply ammunition and price orders for the City of Sparks in accordance with these other bids. However, supply of all the types of both duty and practice ammunition that is required to fully train and qualify officers has been difficult to rely solely on one vendor. With the current status of our nations’ military activity, certain types of ammunition are difficult to obtain, especially .223 caliber rifle ammunition. By allowing flexibility in the purchase decision, it allows the PD the freedom to shop different vendors for the lowest priced ammunition as well as gaining the best advantage in available inventories while also taking advantage of current government pricing.

Alternatives: Authorization for the purchases can be denied. The Police Department would need to seek another vendor which would likely result in increased costs for ammunition.

Recommended Motion: Move to authorize the Sparks Police Department to spend up to $50,000.00 to Salt Lake Wholesale Sports or other vendor for the purchase of ammunition.

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