2012 2:00:00 PM

Monday, July 23, 2012 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period June 21, 2012 through July 04, 2012.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period June 21, 2012 through July 04, 2012.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 25351 through 25594 were issued in the amount of $948,566.55 of which $462.77 was for the Redevelopment Agency of the City of Sparks, Nevada. Per the City Manager’s inquiry, check #25407 was issued to Holland & Hart in the amount of $112.50. There were no general account checks voided. 2. Payroll check numbers 383895 through 384005 were issued in the net amount of $78,045.53. Payroll checks were voided in the amount of $71.15. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $322,225.89. 5. Payroll direct deposit wire/ACH was made in the amount of $911,100.79. 6. There was no wire/ACH issued from Bond Proceeds. A wire/ACH was issued for Debt Service for SRF loans in the amount of $2,307,203.59. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #12185 / Fund 1204 / KS – Police – Patrol Grants & Donations To: Bulletproof Vest (BVP) 2012 Grant $3,750.00 To: Grant Match for BVP 2012 Grant $3,750.00 To: Clothing/Uniform/Insignia $7,500.00 Record remaining balance for 2012 Bulletproof Vests Grant. • Budget Adjustment Batch #12187 / Fund 1204 / KS – Police – Patrol Grants & Donations To: Donations – Violence Against Women $47.11 To: Supplies – Operating $47.11 Donation made to Violence against Women cause. • Budget Adjustment Batch #12188 / Fund 1204 / KS – Police – Detectives Grants & Donations To: Sex Offenders Compliance Sweep Grant $4,774.00 To: Overtime Pay $4,774.00 Grant awarded by United States Marshals Service to cover overtime for detective’s time spent on a compliance sweep. • Budget Adjustment Batch #12189 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations To: Federal Drug Forfeiture in Fund 1204 $11,570.09 To: Equipment & Furnishings – Non Cap in Fund 1204 $5,785.05 To: Equipment & Furnishings - Capital $5,785.04 Federal Drug Forfeiture Direct Deposits Received 06/27/2012.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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