2012 2:00:00 PM

Monday, June 25, 2012 2:00 PM
745 4th Street, Sparks, NV 89431

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period May 24, 2012 through June 6, 2012.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period May 24, 2012 through June 6, 2012.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 24902 through 25125 were issued in the amount of $2,434,104.64 of which $2,692.64 was for the Redevelopment Agency of the City of Sparks, Nevada. Per the City Manager’s inquiry, check #24960 was issued to Holland & Hart in the amount of $45.00. General account checks were voided in the amount of $273.34. 2. Payroll check numbers 383658 through 383776 were issued in the net amount of $83,418.59. No payroll checks were voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $475,338.97. 5. Payroll direct deposit wire/ACH was made in the amount of $904,662.03. 6. There was no wire/ACH issued from Bond Proceeds. There were no Wire/ACH Debt Service payments made. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #12160 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $32,493.51 To: Equipment & Furnishings – Non Cap in Fund 1204 $16,246.76 To: Equipment & Furnishings – Capital $16,246.76 Federal Drug Forfeiture Direct Deposits Received 05/14/2012. • Budget Adjustment Batch #12163 / Fund 1405 / KS – Public Safety Capital Projects To: Culture & Rec Capital Project in Fund 1405 $12,961.00 From: Public Safety Capital Project in Fund 1405 $12,961.00 Move budget appropriation from Parks and Recreation Facility Improvements (Alf Sorensen Pool Chemical Feed System Project) CIP 12-1511 to unplanned Police Department Compressor Replacement Project CIP 1511A. • Budget Adjustment Batch #12166 / Fund 1404 / KS – General Government Capital Projects To: Public Works Capital Projects Fund 1404 $25,600.00 From: General Government Capital Projects in Fund 1404 $25,600.00 Move budget appropriations from City Facilities Projects CIP 12-1001 to fund City Hall Restrooms Project CIP 12-1004. • Budget Adjustment Batch #12171 / Fund 1204 / KS – Police – Grants/Donations within Detective To: Violence Against Women Grant in Fund 1101 $14,667.00 From: Grant Match Program $14,667.00 Budget augmentation to move grant match from General Fund program 059084 to Violence Against Women program 092020 in Fund 1101. • Budget Adjustment Batch #12175 / Fund 1210 / KS – Developer Credits – Flood To: Developer Credits – Public Facility in Fund 1210 $10.00 From: Developer Credits – Flood in Fund 1210 $10.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1401 / KS – Cash Management To: Cash management in Fund 1401 $1,000.00 From: Public Safety Capital Projects in Fund 1401 $1,000.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1402 / KS – Cash Management To: Cash management in Fund 1402 $100.00 From: Culture & Rec Capital Projects in Fund 1402 $100.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1404 / KS – Public Safety Capital Projects To: Public Safety Capital Projects in Fund 1404 $2,500.00 From: Culture & Rec Capital Projects in Fund 1404 $2,500.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1405 / KS – Cash Management To: Cash management in Fund 1405 $50.00 From: Culture & Rec Capital Projects in Fund 1405 $50.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1406 / KS – Cash Management To: Cash management in Fund 1406 $50.00 From: Culture & Rec Capital Projects in Fund 1406 $50.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1407 / KS – Cash Management To: Cash management in Fund 1407 $500.00 From: Culture & Rec Capital Projects in Fund 1407 $500.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12175 / Fund 1408 / KS – Cash Management To: Cash management in Fund 1408 $500.00 From: Culture & Rec Capital Projects in Fund 1408 $500.00 FY ’12 year end cost covering – Minor adjustments that will prevent budget violations. • Budget Adjustment Batch #12176 / Fund 1404 / KS – Public Safety Capital Projects and General Government Capital Projects To: Public Safety Capital Projects in Fund 1404 $15,768.00 To: General Government Capital Projects in Fund 1404 $7,969.00 From: Public Works Capital Projects Fund 1404 $15,768.00 From: General Government Capital Projects in Fund 1404 $7,969.00 To move budget appropriations from CIP 12-1001 City Facilities Projects to CIP 12-1001H Fire Headquarters HVAC Upgrades and Repairs Project and CIP 12-1002 City Hall HVAC Compressor Replacement Project.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

Previous Item

Next Item

Return To Meeting