Sparks City Council Meeting 4/12/2021 2:00:00 PM

Meeting Link:
Meeting Dial-in #: 1-669-900-6833 Meeting ID: 994 1680 0587

General Business: 9.3

Title: Consideration, discussion, and possible approval to purchase one aerial fire truck from Graham Fire Apparatus/Rosenbauer utilizing a joinder bid from HGAC, a purchasing consortium, contract #FS12-19 in the amount of $1,220,929.00.
Petitioner/Presenter: Jim Reid, Fire Chief/Kevin Jakubos, Battalion Chief
Recommendation: Staff recommends that City Council approve the purchase of this fire truck from Graham Fire Apparatus/Rosenbauer in the amount of 1,220,929.00.
Financial Impact: $1,200,000 is budgeted in program 100902 Fire Apparatus Replacement Plan in FY21, and $400,000 planned for the FY22 budget.
Total Costs: $1,220,929.00
Fund: Motor Vehicle Maintenance    Account: 604080
Program: Fire Apparatus Replacement Plan in Motor Vehicle Fund (100902)
Amount: $1,220,929.00    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
$1,100,000 is budgeted in Program 100902 Fire Apparatus Replacement Plan in FY21, and $400,000 planned for the FY22 budget. Fiscal Plan: This apparatus will be delivered during the FY22 fiscal year. The remaining $120,929.00 minus discounts will be budgeted in FY22. Rosenbauer offers a discount for 90% prepay which we have typically done with our fire fleet. The discount of a 90% prepay totals $36,674.00. If we elect to do the 90% prepay, 90% will come from the FY21 budget and the final 10% of the purchase price less discounts will be paid from the FY22 budget. General Fund annual maintenance and repairs costs will not change.
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Equipment Services is requesting authorization to spend $1,220,929.00 to replace the current front aerial truck for the Fire Department.

This request is for the purchase of one aerial fire truck. This vehicle will replace 374C, our 2006 100’ platform truck as a first-line apparatus. The 374C truck will be moved to reserve status to replace our outdated 1995 aerial truck 375B, which has reached its end of service life.  375B no longer meets current performance or safety standards as specified by NFPA.
Equipment services is requesting to make this purchase soon to avoid annual 3% pricing increases.
The replacement of the outdated apparatus represents a continuation in the City’s plan to replace the fire apparatus fleet by taking advantage of any discounts in pricing and without incurring any debt.

Staff from the Fire Department and Equipment services have extensively researched fire truck manufacturers and visited their manufacturing facilities. Rosenbauer was chosen based on several criteria:
1. Rosenbauer offered the best price for the product and staff liked their manufacturing process.
2. Rosenbauer parts are not proprietary, and they provide manufacturer's part numbers in their parts books.
3. Rosenbauer is a worldwide company.
4. Factory and service centers are located nearby, not on the east coast.
5. Rosenbauer has a lifetime warranty on the bodies of their vehicles.
6. Rosenbauer offers Green Star options that reduce or eliminate idle time.
7. Fleet commonality increases the safety of operations for Fire Department employees.
In sourcing the vehicle, if approved, the City would be using the joinder provision allowed under NRS 332.195, and purchasing the vehicle utilizing the HGAC bid. These bids have historically been the most competitive. Utilizing the joinder provision allows the City to precisely define the equipment needed while taking advantage of national price discounts.

  1. City Council may approve this purchase as outlined by staff.
  2. City Council may reject this purchase and provide direction to the City Manager.

Recommended Motion:

I move to approve a purchase of one aerial fire truck from Graham Fire Apparatus/Rosenbauer utilizing a joinder bid from HGAC in the amount of $1,220,929.00.

Attached Files:
     03-City of Sparks Fire Department NV Rosenbauer EXT 101' Cobra Aerial Specifications.pdf
     Fire Department Truck pictures revised.pdf
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