2021 2:00:00 PM

Meeting Link: https://zoom.us/j/99416800587
Meeting Dial-in #: 1-669-900-6833 Meeting ID: 994 1680 0587

General Business: 9.7

Title: Consideration, discussion, and possible approval of Change Order No. 1 to (AC-5746) the 2021 Preventative Maintenance Patch Project, Bid No. 20/21-015, PWP#WA-2021-189, with Sierra Nevada Construction to add additional streets for preventative maintenance patching in the amount of $82,451.25, for a total contract amount of $446,458.25.

Petitioner/Presenter: John A. Martini, P.E., Assistant City Manager/Amber Sosa, P.E., Transportation Manager

Recommendation: Staff recommends City Council approve Change Order #1.

Financial Impact: $82,451.25 will be funded from Fund 1401 Road Fund; currently available $762,000.00.

Total Costs: $82,451.25

Fund: Road Fund Account: 603190
Program: 1401 - Pavement Mgmt Prog - Street & Alley Surfaces Prev (21-0590)
Amount: $82,451.25 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

Because of favorable pricing on the original bid, there is additional funding available in Fund 1401 Road Fund - CIP#21-0590, and staff has developed a change order to add more streets to the project. The additional streets will complete an entire neighborhood area, rather than delaying a portion to next year. The change order will add over 5,235 LF of large crack patching. Refer to the attached map. The cost associated with the change order is $82,451.25, bringing the total contract amount to $446,458.25.

Background:

The Preventative Maintenance Patching Project is a construction contract to provide patching on City streets as a corrective maintenance treatment. Sierra Nevada Construction submitted the lowest responsive bid for the project in the amount of $364,007.00. Given the competitive pricing in the bid, funding for patching additional streets was available.

Analysis:

The change order will add an additional 5,235 linear feet of large crack patching of eligible City streets within the neighborhood already included in the current project limits. The unit prices in the original bid schedule were used in determining the cost of the change order. The contractor has agreed to the terms of the change order and expects the additional work to add two (2) days to the overall schedule. The cost of the change order is $82,451.25, bringing the total contract cost to $446,458.25.

Alternatives:

City Council may approve the change order as outlined by staff.
City Council may reject the change order and provide direction to the City Manager.

Recommended Motion:

I move to approve Change Order No. 1 to (AC-5746) the 2021 Preventative Maintenance Patch Project, Bid No. 20/21-015, PWP#WA-2021-189, with Sierra Nevada Construction to add additional streets for preventative maintenance patching in the amount of $82,451.25, for a total contract amount of $446,458.25.

Attached Files:

01-FY21 Preventative Maintenance Patching Project – Change Order #1 - Vicinity Map.pdf

02-FY21 Preventive Maintenance Patch Project - Change Order 1.pdf

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