Sparks City Council Meeting 3/22/2021 2:00:00 PM

Meeting Link: https://zoom.us/j/99404947145
Meeting Dial-in #: 1-669-900-6833 Meeting ID: 994 0494 7145

General Business: 9.7

Title: Consideration, discussion, and possible approval of a construction contract (AC-5740) for the Police Department Dispatch Remodel Project Bid No. 20/21-009, PWP #WA-2021-153 with Group West Construction, Inc., in the amount of $166,649.00.
Petitioner/Presenter: John Martini, P.E., Assistant City Manager/Brian Cason, P.E., S.E., Capital Projects Manager
Recommendation: Staff recommends City Council approve the construction contract with Group West Construction, Inc.
Financial Impact: $166,649.00 will be funded out of two Capital Projects Fund 1404
Total Costs: $166,649.00
Fund: Capital Projects    Account: 604050
Program: 1404 City Facilities - Police Dept.- Dispatch Expansion Project (20-1011)
Amount: $144,237.84    Budget Status: Over Budget (See Budget Correction Plan)
Fund: Capital Projects    Account: 604050
Program: 1404 City Facilities - Police Dept. - Maint. Garage Roof Improvements (21-1003)
Amount: $22,411.16    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
The $22,411.16 over Budget Condition will be covered using savings from the Police Department Maintenance Garage Roof Improvements (21-1003) approved in Fund 1404 – FY21 CIP.
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

This project is the remodel and expansion of the existing Sparks Police Department Emergency Communications Center (dispatch center).  Four additional workstations will be added; a new storage area, office, and breakroom will be constructed; sound-dampening material will be installed; and the network and electrical infrastructure will be upgraded.  Staff recommends approval of the attached construction contract with Group West Construction, Inc., in the amount of $166,649.00.



Background:
The Police Department at 1701 East Prater Way was originally constructed in 1991.  This facility provides space for all Police Department staff, including dispatch staff, and operates 24 hours a day, seven days a week.  The dispatch workstations were replaced in the early 2000s with minor electrical and network upgrades for the technology of the time.  Otherwise, the dispatch area footprint has remained unchanged since the original construction thirty years ago.  
 
The dispatch center is in the process of increasing from the current six (6) workstations to ten (10) workstations to accommodate additional staff.  The dispatch center expansion and remodel will utilize the adjacent training room square footage to accommodate the added workstations, new office, and storage room, along with upgrading the network and electrical infrastructure.  The project also includes modification of the existing restroom and adjoining office space to create a much-needed breakroom area for dispatchers within the dispatch center. 


Analysis:
The project was advertised on February 3, 2021, and one addendum was issued during the formal bid process.  Six (6) bids were received at City Hall on February 24, 2021, through the formal bid process.  One bid was deemed non-responsive, but it was not the low bid.  A summary of all bids is attached for City Council's review.  Staff recommends awarding the contract to the lowest responsive bidder, Group West Construction, Inc., in the amount of $166,649.00, which includes a force account of $7,500.00.  The construction contract for the project has been attached for reference.  The bids are listed below for City Council's review.  
 
Engineer's Estimate                                         $140,000
Group West Construction, Inc.                        $166,649
Sentinel Builders LLC                                      $180,235
Slaten Construction, Inc. (non-responsive)     $180,526
Bruce Purves Construction, Inc.                      $194,049
K7 Construction, Inc.                                       $196,185
Avail Enterprises, LLC                                      $226,000


Alternatives:
  1. City Council may approve the construction contract as outlined by staff.
  2. City Council may reject the construction contract and provide direction to the City Manager.


Recommended Motion:

I move to approve construction contract (AC-5740) for the Police Department Dispatch Remodel Project with Group West Construction, Inc. in the amount of $166,649.00.  



Attached Files:
     01 - PD Dispatch Remodel - Vicinity Map.pdf
     02 - PD Dispatch Remodel Full Bid Re-cap.pdf
     03 - PD Dispatch Remodel Contract.pdf
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