Sparks City Council Meeting 12/9/2019 2:00:00 PM

    Monday, December 9, 2019 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th Street, Sparks, NV

General Business: 9.3

Title: Consideration, discussion, and possible approval of a construction contract (AC-5627) for the Recreation Gym HVAC Replacement Project, Bid No. 19/20-005, PWP #WA-2020-053, to Mt. Rose Heating & Air-Conditioning Inc. in the amount of $323,855.
Petitioner/Presenter: John Martini, P.E., Assistant City Manager/Brian Cason, P.E., S.E., Capital Projects Manager
Recommendation: Staff recommends approval of the construction contract with Mt. Rose Heat & Air-Conditioning Inc.
Financial Impact: The contract amount is $323,855. $400,000 was approved for Recreation Gym HVAC Replacement in Fund 1404, Program 19-1011, Account 604070 of which $359,445, in the FY 19 Capital Improvement Plan.
Total Costs: $323,855.00
Fund: Capital Projects    Account: 604070
Program: 1404 City Facilities -HVAC Replacement at Recreation Gym (19-1011)
Amount: $323,855.00    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
$400,000 was approved for this project in FY19 CIP.
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

The Recreation Gym is heavily used for public events and childcare.  This project provides a much-needed upgrade to the existing 55-year old HVAC system at this facility.  Staff recommends approval of the attached contract with Mt. Rose Heating & Air-Conditioning Inc. in the amount of $323,855.



Background:

The Recreation Gym at 98 Richards Way was originally constructed in May 1964.  The City of Sparks Parks and Recreation Department regularly programs the building for childcare and as a public event venue.  With the current use it is important to make improvements to the existing infrastructure.  The HVAC system has not been upgraded since the original construction in 1964.  The continual increase in maintenance costs and decreased efficiency of the aging HVAC system is justification for replacement. 



Analysis:

The project was advertised on October 23, 2019 and one addendum was issued during the formal bid process.  Three (3) bids were received at City Hall on November 14, 2019 as a result of the formal bid process.  A full recap is attached for your review.  Staff recommends award to the low responsive bid submitted by Mt. Rose Heating & Air-Conditioning Inc., in the amount of $323,855, which includes a force account of $15,000.  The contract for the project has been attached for reference.  A bid summary of the responsive bidders is shown below for your review: 

Bidder

Base Bid

Additive Alternate 1

Total Bid

Mt. Rose Heating & Air-Conditioning Inc.

$314,000

$9,855

$323,855

NDI Plumbing, Inc.

$349,010

Did not Submit

$349,010

Gardner Engineering & Mechanical Services, Inc.

$370,114

$18,000

$388,114


Alternatives:
  1. City Council could approve the contract as outlined by Staff.
  2. City Council could reject the contract and provide direction to the City Manager.


Recommended Motion:

I move to approve a construction contract (AC-5627) for the Recreation Gym HVAC Replacement Project to Mt. Rose Heating & Air-Conditioning Inc., in the amount of $323,855.  



Attached Files:
     01 - HVAC Replacement at Recreation Gym - Vicinity Map.pdf
     02 - HVAC Replacement at Recreation Gym - Bid Recap.pdf
     03 - Mt Rose Contract-Rec Gym HVAC.pdf
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