Sparks City Council Meeting 11/12/2019 2:00:00 PM

    Tuesday, November 12, 2019 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th Street, Sparks, NV

Consent Items: 8.3

Title: Consideration and possible approval of an expenditure of $117,334 to purchase 295,551 pounds of Crafco Polyflex II and associated material necessary for the application of crack sealer from Crafco Inc. utilizing a joinder bid from the State of Nevada Bid NO. 80DOT-NV20-2509.
Petitioner/Presenter: John Martini, Assistant City Manager/Ron Korman, Public Works Manager
Recommendation: Staff recommends that Council approve the purchase of Crafco Polyflex II and associated material necessary for the application of crack sealer in the amount of $117,334 during FY 20 from Crafco Inc.
Financial Impact: $117,334 in Road Fund 1401. $293,336 was approved for project 20-0592 Annual Street Surface and Materials in the FY 20 CIP and $117,334 is currently available.
Total Costs: $117,334.00
Fund: Road Fund    Account: 603310
Program: 1401 - Pavement Mgmt Prog - Annual Street Surface Maint & Materials (20-0592)
Amount: $117,334.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Staff is requesting authorization to spend $117,334 to purchase 295,551 pounds of Crafco Polyflex II and associated material necessary for the application of crack sealer.  As part of the City’s annual street preventative maintenance program, public works maintenance applies crack sealer material to seal cracks in existing pavements prior to the application of slurry seal.  During fiscal year 2019, 134,745 pounds of crack seal material was applied to city streets in preparation of preventative maintenance for 4,357,558 square feet of roadway. If approved, the City will utilize a State of Nevada contract # 80DOT-NV20-2509. $117,334 was included in the Fiscal Year 2020 CIP budget approved by the City Council on May 28, 2019.



Background:

This request is for the purchase of material used by our Street Maintenance crews during the annual preventative maintenance program to prepare city streets for slurry seal. During FY19 134,745 pounds of Crafco Polyflex II was applied to City streets covering 4,357,558 square feet of roadway. This product has proven to give the City the best performance over many years of use compared with similar products on the market. The Maintenance Division estimates the amount of the product needed to complete the work for the season and purchases accordingly.



Analysis:

In sourcing this product, if approved, the City would be using the joinder provision allowed under NRS 332.195, and will purchase the material utilizing the State of Nevada bid # 80DOT-NV20-2509. The state bid program represents a high volume and government pricing for material purchases. Utilizing the “joinder” provision allows the City to precisely define the product needed while foregoing the need to formally bid the item.

The $117,334 expenditure will allow Public Works to purchase the appropriate product needed for field work in street maintenance for fiscal year 2020.



Alternatives:
  1. Council could approve this expenditure.
  2. Council could reject the proposed expenditure and provide direction to the City Manager.


Recommended Motion:

I move to approve an expenditure of $117,334 to purchase 295,551 pounds of Crafco Polyflex II and associated material necessary for the application of crack sealer from Crafco Inc. utilizing a joinder bid from the State of Nevada Bid NO. 80DOT-NV20-2509.



Attached Files:
     01-State of Nevada - Master Blanket Craftco.pdf
     02-Nevada DOT 7-15.pdf
     03-Crafco Quote BBBQ33573(2).pdf
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