In October 1994 the City of Sparks entered into a Landscape Maintenance District agreement with the Developers of the Mesa Meadows and Triple Crown Subdivisions.  In April 1996 the City of Sparks entered into a Landscape Maintenance District agreement with the Developer of the Promontory Subdivision.    These Landscape Maintenance agreements require the City to collect a fee such that the maintenance of the open space landscaping is maintained by a contractor overseen by the City of Sparks.

Each subdivision has a separate bid item which include mowing as applicable during the growing season, trimming of bushes/trees annually, maintenance of at grade or above ground irrigation systems, annual fertilization, pest control, weed control, and sidewalk clearing during snow events.  The bid was advertised to obtain an annual cost for each landscape area that will provide a monthly cost.  Additionally, a $5,000 force account is added to each area for work that may be required outside the contract.  This could include underground mainline irrigation repairs, replacement of irrigation valves or clocks, trees damaged from storm events, etc.  The contract includes a regularly monthly inspection for each area.  Upon inspection by City Staff, those areas deemed to be not maintained per the terms of the contract may have a financial penalty imposed upon the monthly billing.

The project was advertised in the Reno Gazette Journal on June 6, 2018 and digital copies were distributed to local plan rooms.  One (1) bid was received and was opened at City Hall on June 20, 2018.  Staff has reviewed the bid, found no irregularities, and recommends award of the bid submitted by Signature Landscapes, in the amount $114,252 annually (12 months) for all three areas.  The proposed contract period for this Landscape Maintenance contract is from September 1, 2018 through March 31, 2020 (19 months).

1. The City Council could approve the contract.

2. The City Council could reject the contract and provide direction to the City Manager.

I move to approve the Landcape Maintenance Services contract for Landscape Maintenance with Signature Landscapes for the proposed contract period of September 2018 thru March 2020 for a total cost not to exceed $180,899.