Sparks City Council Meeting 3/26/2018 2:00:00 PMMonday, March 26, 2018 2:00 PM
Council Chambers, Legislative Bldg., 745 4th St. , Sparks, NV
General Business: 9.3
Total Costs: $990,397.28
Fund: Sparks Grants & Donations Fund Account: 603445
Program: Body Camera Mandate SB 176 (090218)
Amount: $990,397.28 Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
The Enhanced 911 Fund is a special revenue fund which receives revenue pursuant to NRS 244A.7643 in the form of telephone surcharges collected to support the emergency reporting system and the funding of body worn cameras for uniformed peace officers employed by a law enforcement agency who routinely interact with the public. The City of Sparks can request reimbursement of applicable expenditures from E911 funds pursuant to NRS and Washoe County communication guidelines.
A Business Impact Statement is not required because this is not a rule.
The passage of Senate Bill 176 (SB 176) requires uniformed peace officers, including city marshals, in Nevada to wear body-worn cameras (BWC) when contacting the public, effective July 1, 2018. The bill provided approval to use the enhanced 911 telephone line surcharge fund managed by Washoe County to purchase and maintain BWC, vehicle cameras and associated costs. Sparks Police has chosen to deploy vehicle cameras in addition to BWC. The City of Sparks will provide the initial purchase of equipment and request reimbursement from the county’s 911 telephone line surcharge fund in compliance with the Washoe County Board of County Commissioners' policy related to the use of these funds.
The 79th Nevada Legislature passed SB 176, which requires uniformed peace officers employed by a law enforcement agency and who routinely interact with the public to wear a body-worn camera device effective July 1, 2018. SB 176 expanded the permissible use of the enhanced 911 telephone line surcharge fund, managed by Washoe County, to include the purchase and maintenance of BWC and vehicle cameras.
On January 16, 2018, the Washoe County Board of County Commissioners adopted the policy of the Use of 911 Surcharge Funds for the Body Camera Mandate set forth in SB 176. On January 18, 2018, the Washoe County 911 Emergency Response Advisory Committee adopted the Five-Year Master Plan Update, prepared by the Galena Group Incorporated. On February 20, 2018, the Washoe County Board of County Commissioners adopted the Washoe County Regional 911 Emergency Response Advisory Committee Five-Year Master Plan Update, prepared by the Galena Group Incorporated, as recommended by the 911 Emergency Response Advisory Committee. This increased the 911 surcharge from $0.25 to $0.85 per line.
In compliance with the Washoe County Board of County Commissioners’ Policy adopted January 16, 2018; the City of Reno, City of Sparks and Washoe County have mutually agreed upon equipment from Axon Enterprise, Inc., to provide BWC for the region. The City of Sparks received a quote for BWC and related supplies for use by the Sparks Police Department and the Sparks Municipal Court Marshals through the State of Nevada “3273 – Contract for Services of Independent Contractor” awarded to Axon Enterprise, Inc. (formerly Taser International). Use of this contract satisfies the sourcing requirements defined in State Law and Municipal Code via the "joinder" provisions outlined in NRS 332.115. The quote is for five (5) years for a total of $672,797.28; the first year of the contract is for $50,000.
The City of Sparks, through the Sparks Police Department, will pay the first-year expense of the contract and has requested the Washoe County 911 Emergency Response Advisory Committee recommends the Board of County Commissioners approve reimbursement to the City of Sparks for the first year of the contract. Future annual expenses and related costs will be submitted through the same process for reimbursement.
The City of Sparks executed a contract with Axon Enterprise, Inc. in December of 2017 to replace failing recording equipment in the detective interview rooms located at Sparks Police Department. The equipment costs for this project were $40,068.08, with a completion date of April 5, 2018.
The City of Sparks received a quote for fleet (vehicle) mounted cameras and related supplies for use by the Sparks Police Department; the Sparks Municipal Court Marshals has elected not to deploy fleet cameras. The quote is for five (5) years for a total of $317,600; the first year of the contract is for $67,520. The fleet cameras will not ship until September 2018 and will not be encumbered until such time.
Regarding the fleet contract, the City of Sparks would choose to standardize these materials and services as allowed under state/local procurement law. NRS 332.115 includes the following: Contracts which by their nature are not adapted to award by competitive bidding, including contracts for: (c) Additions to and repairs and maintenance of equipment which may be more efficiently added to, repaired or maintained by a certain person; (d) Equipment which, by reason of the training of the personnel or of an inventory of replacement parts maintained by the local government is compatible with existing equipment.
Approval of the purchase will initiate the contracting process with Axon. Axon cameras for BWC will ship to Sparks Police in 6-8 weeks with implementation and training expected to be completed by June 1, 2018. Implementation of fleet cameras will not occur until October 2018 in anticipation of a new and recommended version of fleet cameras from Axon.
Reject the purchase recommendation with Axon Enterprise, Inc. and direct the City Manager to request bids from other vendors.
I move to approve the purchase of Body-Worn Cameras, Fleet Camera systems and associated maintenance services from Axon Enterprise, Inc. for the City of Sparks for a 5-year term in the amount of $990,397.28.
Sparks Police Dept. - NV - (140)AB2 Integrations.pdf
Sparks Police Dept. - NV -(40) Fleet 2.0.pdf
Interview Room Contract.pdf
Nevada Highway Patrol BWC Contract No. 3273.pdf