Sparks City Council Meeting 6/12/2017 2:00:00 PM

    Monday, June 12, 2017 2:00 PM
    Council Chambers, Legislative Bldg., 745 4th St. , Sparks, NV

General Business: 9.3

Title: Consideration and possible approve the 2018 Street Preventative Maintenance Contract for the Slurry Seal Program, Bid No. 17/18-001, PWP # WA-2017-144 to Sierra Nevada Construction (AC5375), in the amount of $439,104.56.
Petitioner/Presenter: John Martini, P.E., Community Services Director/Jon R. Ericson, P.E., PTOE, City Engineer
Recommendation: Staff recommends that Council approve the contract.
Financial Impact: $439,104.56 will come from approved CIP Project #18-0503 Pavement Management Program – Street & Alley Surfaces - Preventative (currently available $500,000).
Total Costs: $439,104.56
Fund: Road Fund    Account: 603190
Program: 1401 - Pavement Mgmt Prog - Street & Alley Surfaces Prev (18-0503)
Amount: $439,104.56    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
$500,000.00 has been approved for this FY18 CIP Project. The monies will be available on July 1, 2017.
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Consideration and possible approval of the 2018 Street Preventative Maintenance Contract, Bid No. 17/18-001, PWP # WA-2017-144 to Sierra Nevada Construction, in the amount of $439,104.56.  The project is scheduled to begin in mid-July, 2017 which coincides with the approved FY 17/18 budget year.



Background:

The Preventative Maintenance, Slurry Seal Program is a yearly program that provides preventative maintenance treatments on candidate pavements included in the City’s Transportation maintenance plan.  This program will be treating over 2.3 million square feet of roadway surface with a Rapid Setting Slurry Seal.  The project is scheduled to begin in mid July, 2017 which coincides with the approved FY 17/18 budget year. Attached to the agenda item is an exhibit listing the street locations.



Analysis:

The project scope identifies Rapid Setting Slurry Seal, traffic control, public outreach and permanent striping.   The City of Sparks received three (3) qualified bids for this project, which were received April 19, 2017, at 1:45 p.m. and opened on April 19, 2017 at 2:00 p.m.

A bid summary of the qualified bidders is shown below:

  • Engineers Estimate (Bid Tab)                      $484,913.33
  • Sierra Nevada Construction                         $439,104.56
  • Intermountain Slurry Seal                            $545,544
  • Telfer Pavement Technologies, LLC           $705,687.17


Alternatives:
  1. City Council could award the contract as outlined by Staff.
  2. City Council could reject the proposed contract and provide direction to the City Manager.


Recommended Motion:

I move to approve the 2018 Street Preventative Maintenance Contract for the Slurry Seal Program to Sierra Nevada Construction, in the amount of $439,104.56.



Attached Files:
     001_2018 Street Preventative Maintenance_Street Locations.pdf
     002_2018 Street Preventative Maintenance Bid Tab.pdf
     003_SNC Contract-2018 Preventive Maintenance.pdf
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