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EN 
Sparks City Council Meeting 5/27/2014 2:00:00 PM
Tuesday, May 27, 2014 2:00 PMSparks City Hall, Legislative Bldg, Council Chambers, 745 4th St., Sparks
General Business: 6.3
Title: Consideration and possible approval of reimbursement to the City of Reno in the amount of $93,670.82 for Sparks’ share of a contract awarded to Stantec Consulting Services, Inc. by the City of Reno for construction management of the new Septage Receiving Facility at the Truckee Meadows Water Reclamation Facility (TMWRF).
Petitioner/Presenter: Neil C. Krutz, P.E. – Deputy City Manager/Kim Laber – TMWRF Maintenance Manager
Recommendation: Staff recommends City Council approve Sparks’ share of the contract between the City of Reno and Stantec Consulting Services, Inc. for construction management of the new septage receiving facility at the Truckee Meadows Water Reclamation Facility.
Financial Impact: There is no impact to the General Fund. $1,025,424.21 of appropriations remain in the 5-year Capital Improvement Plan (CIP) for the City of Sparks under TMWRF Projects, CIP 146600, Fund 1631, Sanitary Sewer Capital Project Fund. The City of Reno will enter into an agreement with Stantec Consulting Services, Inc. in a not to exceed amount of $298,600.00 and will administer the project. Reimbursement will be sought from the City of Sparks for its share of expenses through the current cost sharing agreement for TMWRF capital projects, based on the ownership of TMWRF with the City of Reno being 68.63% and Sparks being 31.37%, as illustrated in the attached Table 1. Expenses will post to account 604090, TMWRF Construction, using CIP 12-6608, TMWRF Septage Receiving Improvement Project. This project is included in the TMWRF FY 2013-2014 Capital Improvement Plan that was approved by the Joint Coordinating Committee (JCC) on March 6, 2013.
Total Costs: $93,670.82
Total Costs: $93,670.82|
Fund: Sanitary Sewer Cap Proj Fund Account: 604090 Program: TMWRF Septage Receiving Improvements Project (12-6608) Amount: $93,670.82 Budget Status: Budget Exists |
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: TMWRF staff is asking the City Council to approve reimbursement to the City of Reno in the amount of up to $93,670.82 for its share of a not to exceed $298,600.00 contract administered by the City of Reno with Stantec Consulting Services, Inc. for construction management services during the septage receiving project construction.
Background: The Truckee Meadows Water Reclamation Facility (TMWRF) serves as the primary facility to receive and treat septage within the region. The current facility, constructed in 1983, has exceeded its anticipated service life and has deteriorated to the point that it is no longer capable of accepting septage. Due to the condition of the current facility, a temporary septage discharge station with limited treatment is now being used to discharge septage to headworks. In addition, the current septage facility has been reconfigured to offload and handle the by-products of Hidden Valley Ranch. A contract with Geney/Gassiot, Inc. in the amount of $2,091,200.00 for construction of the new septage receiving facility is being considered under a separate agenda item. This project is in the adopted 5-year CIP for TMWRF.
Analysis: This consultant contract with Stantec Consulting Services, Inc. is for the construction management services that are needed during the construction process. Services will include review of contractor submittals, responding to requests for information and field change clarifications, assist in the preparation and review of change orders, preparing and processing payment applications and conducting regularly scheduled project coordination meetings, on-site meetings and field visits. The City of Reno will administer the contract and will be reimbursed for a portion of the costs by the City of Sparks through the Sparks – Reno cost sharing agreement for TMWRF. The City of Reno and the City of Sparks share the cost for this project based upon their ownership of TMWRF, which is 68.63% for Reno and 31.37% for Sparks. Based on the ownership percentages, Reno’s share is up to $204,929.18 and Sparks share is up to $93,670.82.
Alternatives: Council could direct the City Manager to have staff provide other alternatives.
Recommended Motion: I move to approve that Council award the approval of reimbursement to the City of Reno for Sparks’ share of the construction of a new septage receiving facility in the amount of $93,670.82.
Attached Files:
Stantec Septage Receiving Rebid CM Contract Scope.pdf Reno Staff Report for May 14 - Award of CM Contract to Stantec.pdf
