2013 2:00:00 PM

Monday, October 14, 2013 2:00 PM
City Council Chambers, Legislative Buiding, 745 4th Street, Sparks, Nevada

Consent Items: 5.3

Title: Consideration and possible approval of the destruction/disposal of original building plans and associated documents that have been microfilmed (City Clerk's Office).

Petitioner/Presenter: City Clerk Teresa Gardner/Carrie Brooks, Records Technician

Recommendation: That the City Council approve the destruction/disposal of original documents that have been microfilmed.

Financial Impact: None

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: NRS 239.051 allows for the destruction/disposal of original building plans and associated documents once they have been scanned and microfilmed in a manner that complies with the standards of quality approved by the American National Standards Institute, and that a copy of the film is stored in a manner that protects it reasonably from loss. Once the standards have been met, a reproduction of the film is considered an original.

Background: NRS 239.124 directs local entities to follow the procedures they set forth under NRS 239.051, and any other procedures specifically authorized by the City Charter for disposal of any records. The Sparks City Charter does not address records disposal, therefore, the State statutes are followed.

Analysis: The City Clerk's Office has followed the above procedures. Each roll of microfilm has been visually inspected for clarity and indexed for reference and retrieval purposes. Although these items have been microfilmed and the microfilm is considered the original, select items will be kept in paper form.

Alternatives: None.

Recommended Motion: I move to approve the destruction/disposal of original building plans and associated documents that have been microfilmed.

Attached Files:

Box 80_ 2013 for destruction.pdf

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