2013 1:00:00 PM

Monday, May 13, 2013 1:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.5

Title: Consideration and possible award of the 2013 Permanent Patch Program, Bid No. 12/13-018, PWP No. WA-2013-165, to Q & D Construction, Inc. in the amount of $135,790.

Petitioner/Presenter: John A. Martini, P.E., Assistant Director of Community Services/Jon R. Ericson, P.E., PTOE, Transportation Manager

Recommendation: Staff recommends the City Council award the contract.

Financial Impact: $135,790 in Street Cut fund 1224. $150,000 was approved for Project #13-6000, Street Cut Repair Contract in the FY13 CIP and $149,858.00 of budget authority remains.

Total Costs: $135,790.00

Fund: Street Cut Account: 603190
Program: 1224 Street Cut Repair Contract (13-6000)
Amount: $135,790.00 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: The permanent patch program requires a contractor to permanently patch city owned streets and alleys that have been cut by permit holders. The program is funded solely through permit fees.

Background: The permanent patch contract is intended to be a yearly contract that involves the permanent patching of city owned streets and alleys that have been cut by permit holders. The work under this contract permanently patches street cuts by a city chosen contractor, selected by the competitive bidding process, with direction and inspection provided by Community Services staff. The Permenent Patch Program is self funded and all costs associated with the program are paid for by permit fees.

Analysis: Solicitation for the permanent patch contract advertised on March 27, 2013 in the Reno Gazette Journal and copies were sent to local plan rooms. Five bids were publicly opened on April 11, 2013 at 2:00 PM at City Hall. A summary of bids is shown below and for your review: Base Bid Q&D Construction $135,790 West Coast Paving $137,340 Sierra Nevada Construction $159,007 Granite Construction $160,160 Advanced Asphalt $167,880

Alternatives: 1. City Council could award the contract as outlined by Staff. 2. City Council could reject the contract and provide direction to the City Manager.

Recommended Motion: I move to award the 2013 Permanent Patch Program, Bid No. 12/13-018, Public Works Project No. WA-2013-165, to Q & D Construction, Inc. in the amount of $135,790.

Attached Files:

Bid Re-cap-2013 Permanent Patch- Bid 12-13-018.pdf

Q D Contract-2013 Perm Patch.pdf

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