2013 2:00:00 PM

Monday, February 11, 2013 2:00 PM
745 Fourth St, Sparks, NV 89431

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period January 10, 2013 through January 23, 2013.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period January 10, 2013 through January 23, 2013.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 28833 through 29060 were issued in the amount of $1,496,055.01 of which $515.00 was for the Redevelopment Agency of the City of Sparks, Nevada. General checks were voided in the amount of $199.64. 2. Payroll check numbers 401666 through 401739 were issued in the net amount of $38,841.57. No payroll checks were voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $477,571.87. 5. Payroll direct deposit wire/ACH was made in the amount of $1,094,114.34. 6. There was a wire in the amount of $886.77 issued from excess funds due to interest earned for Redevelopment Bond Proceeds Series 2010. There were no debt Service payments made. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #13117 / Fund 1204 / KS –Drug Forfeitures NRS453 To: Supplies – Operating $134.23 To: Drug Forfeiture NRS 453 REV $134.23 Appropriate 11/19/2012 receipt from the State of Nevada for our assistance in recovering some drugs and money seized. Increase Supplies – Operating budget per Brian Allen. • Budget Adjustment Batch #13118 / Fund 1204 / KS – Federal Drug Forfeitures To: Federal Drug Forfeiture $48,438.31 To: Equip & Furnish- Non Cap $24,219.16 To: Equip & Furnish- Cap $24,219.15 Federal DRUGFED forfeiture direct deposits received 11/23 – 12/17/12. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13120 / Fund 1204 / KS – Donations – Violence Against Women To: Gifts & Donations $5.77 To: Supplies- Operating $5.77 To record donation from Deshaun Lipscomb in the amount of $5.77. • Budget Adjustment Batch #13125 / Fund 1204 / KS – Local Emergency Planning Commission Grant To: U.S Dept of Transportation $7,000.00 To: Training $7,000.00 To record award of grant by U.S. Department of Transportation, pass through Washoe County for Local Emergency Planning Commission in the amount of $7,000.00 • Budget Adjustment Batch #13126 / Fund 1204 / KS – Federal Drug Forfeitures To: Federal Drug Forfeiture $10,983.86 To: Equip & Furnish- Non Cap $5,491.93 To: Equip & Furnish- Cap $5,491.93 Federal DRUGFED forfeiture direct deposits received 01/03/2013. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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