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Sparks City Council Meeting 4/12/2021 2:00:00 PM
Meeting Link: https://zoom.us/j/99416800587Meeting Dial-in #: 1-669-900-6833 Meeting ID: 994 1680 0587
General Business: 9.11
Title: Consideration, discussion, and possible approval of a construction contract (AC-5751) with West Coast Paving, Inc., for the Golden Eagle Regional Park Little League Parking Lot Expansion Project in the amount of $597,003.00.
Petitioner/Presenter: John A. Martini, P.E., Assistant City Manager/Brian Cason P.E., Capital Projects Manager
Recommendation: Staff recommends City Council approve the construction contract with West Coast Paving, Inc.
Financial Impact: This project will be funded through two CIP approved projects and an interlocal cooperative agreement grant with Washoe County from the November 2000 Parks, Trails, and Open Space Bond. Fund 1402 will be reimbursed by the $300,000 interlocal cooperative agreement to fund the overage amount of the project within program #18-1700.
Total Costs: $389,429.00
Total Costs: $389,429.00|
Fund: Impact Fee Service Area #1 Account: 604060 Program: GERP Little League Parking Lot Contribution (130224) Amount: $300,000.00 Budget Status: Budget Exists |
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Fund: Park & Recreation Project Fund Account: 604110 Program: 1402 Parks & Rec - GERP-Little League Parking Lot (18-1700) Amount: $89,429.00 Budget Status: Budget Exists |
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:
This project will provide a new 83-space parking lot, on the north side of the Little League Fields, at Golden Eagle Regional Park. The parking lot will also include new lighting, an emergency turnaround, a walking bridge, split-rail fence, a detention basin, and new landscaping. Staff recommends approval of the construction contract with West Coast Paving, Inc., in the amount of $597,003.
Background:
Golden Eagle Regional Park was constructed in April 2008 and included two Little League fields. In March of 2013, the City completed two additional Little League fields, which brought the total to four. With the addition of the two fields, the City noted this area had insufficient parking and additional parking was needed.
In June 2017, the City of Sparks entered into an interlocal cooperative agreement with Washoe County to obtain a grant in the amount of $300,000 from the November 2000 Parks, Trails, and Open Space Bonds to be used towards the design and construction of the Golden Eagle Little League Parking Lot Expansion Project. The City of Sparks budgeted an additional $150,000 in FY18 and $300,000 in FY 21 towards the design and construction of the parking lot. The parking lot will provide 83 additional parking spaces for the Little League fields. In addition, the project will include new lighting, an emergency turnaround, a walking bridge, split-rail fence, a detention basin, and new landscaping.
Analysis:
The project was advertised on February 17, 2021, and one addendum was issued during the bid. Four (4) bids were received at City Hall on March 11, 2021, as a result of the formal bid process. Staff has reviewed the bids, found no irregularities, and recommends award to the low bid submitted by West Coast Paving, Inc., in the amount of $597,003, which includes a force account of $35,000. A map of the construction area, the bid recap, and construction contract have been attached for reference. A bid summary of the qualified bidders is shown below for review.
| Engineer's Estimate | $690,000.00 |
| West Coast Paving | $597,003.00 |
| Sierra Nevada Construction | $659,007.00 |
| A & K Earthmovers | $690,000.00 |
| Spanish Springs Construction | $696,444.00 |
Alternatives:
- City Council may approve the construction contract as outlined by staff.
- City Council may reject the construction contract and provide direction to the City Manager.
Recommended Motion:
I move to approve the construction contract (AC-5751) with West Coast Paving, Inc., for the Golden Eagle Regional Park Little League Parking Lot Expansion Project in the amount of $597,003.00.
Attached Files:
01-GERP LL Parking Lot Addition Site Map.pdf 02-Bid Re-cap-GERP Little League Parking Lot- Bid 20-20-014.pdf 03-West Coast Paving Contract-GERP Parking Lot.pdf
