2021 2:00:00 PM

Meeting Link: https://zoom.us/j/99416800587
Meeting Dial-in #: 1-669-900-6833 Meeting ID: 994 1680 0587

Consent Items: 8.4

Title: Consideration and possible approval of an expenditure of $230,051.72 to purchase four vehicles from Champion Chevrolet utilizing the joinder bid from the State of Nevada vehicle contract #99SWC-NV19-2037.

Petitioner/Presenter: John A. Martini, P.E., Assistant City Manager/Ron Korman, Public Works Manager

Recommendation: Staff recommends that City Council approve the expenditure of $230,051.72 to purchase 4 vehicles from Champion Chevrolet.

Financial Impact: Four vehicles in the amount of $230,051.72. $1.8M was approved for Programs #20-7500* in the FY2020 Motor Vehicle Fund 1702 and $80,000 of budget authority is currently available in 20-7500-O. $1,957,500.00 was approved for Programs # 21-7500* in the FY2021 Motor Vehicle Fund 1702 and $1,957,500.00 of budget authority is currently available.

Total Costs: $230,051.72

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #442D Replace with Chevy (20-7500O)
Amount: $80,000.00 Budget Status: Budget Exists

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #760A Replace with Vermeer (21-7500S)
Amount: $38,079.25 Budget Status: Budget Exists

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #438C Replace with Chevy 3500 (21-7500P)
Amount: $38,387.61 Budget Status: Budget Exists

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #470A Replace with Chevy 3500 (21-7500Q)
Amount: $38,387.61 Budget Status: Budget Exists

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #316A Replace with Ford (21-7500Y)
Amount: $35,197.25 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

Fleet Services is requesting approval to purchase four upfitted vehicles in the total amount of $230,051.72 as part of the FY2020 and FY2021 Vehicle Replacement Programs approved by Council on May 28th, 2019, and May 26, 2020. If approved, the City will join with the State of Nevada utilizing Contract #99SWC-NV19-2037.

Background:

Fleet Services is requesting approval to purchase four upfitted vehicles as part of the FY2020 and FY2021 Vehicle Replacement Programs approved by Council on May 28th, 2019, and May 26, 2020, in the total amount of $230,051.72.

Unit 4713 is the replacement for 442D. 442D has reached the end of its service life and this type of vehicle no longer meets the needs of the City. The duties within traffic paint and signs have changed over the last few years and this replacement is for a vehicle purpose built for sign installation. Unit 4713 is a C450 Chevy Crew Cab 4WD with a duty-specific utility bed. It was designed and scheduled for purchase in FY2020 but was postponed due to insufficient funds for the purchase. In 2018, Fleet Services estimated the purchase price at $80,000. That amount was budgeted for the replacement vehicle in FY2020 Motor Vehicle Fund 1702. When staff solicited for quotes in FY20, the price far exceeded the budgeted amount. Fleet Services delayed the purchase until complete funds were available. $80,000 of budget authority is currently available in 20-7500O and Fleet Services plans to use a portion of the $75,000 in Program 21-7500-S to complete this purchase. The total purchase price will be $118,079.25.

Units 4256 and 4257 are replacing units 438C and 470A, which have reached the end of their service lives. The purchase price for each unit is $38,387.61. The replacement units are Chevy 1-ton utility bodies and will be assigned to the Parks section.

Unit 3010 is replacing Unit 314A within the Fire Department. The replacement vehicle will be a Chevy 2500 4WD pickup. The purchase price is $35,197.25. The current vehicle does not meet the Fire Department’s needs and Fleet Services will look to repurpose the vehicle within the City’s fleet.

Analysis:

The City will be utilizing the “joinder” provision allowed under NRS 332.115. Specifically, the City will be using contract #99SWC-NV19-2037 between the State of Nevada and Champion Chevrolet to purchase these vehicles. The State of Nevada’s bid represented a high-quality product, and the City can join this contract and leverage those prices to the City's benefit. This $230,051.72 expenditure will allow staff to purchase the appropriate equipment needed for the City of Sparks.

Alternatives:

City Council may approve this purchase as outlined by staff.
City Council may deny this purchase and provide direction to the City Manager.

Recommended Motion:

I move to approve an expenditure of $230,051.72 to purchase four vehicles from Champion Chevrolet utilizing the joinder bid from the State of Nevada vehicle contract #99SWC-NV19-2037.

Attached Files:

01-4256 4257 Chevy Utility bed quote.pdf

02-3010 Champ Chevy Quote.pdf

03-4213 2021 Chevy Silver 4500 Crew Cab 4X4 quote Final.pdf

04-4213 JAK1288-1_ChampionChevrolet-Maintenancer quote.pdf

05-4213 Samples 1 thru 4.pdf

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