2012 2:00:00 PM

Tuesday, May 29, 2012 2:00 PM
Sparks City Council Chambers, 745 4th Street, Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period April 26, 2012 through May 9, 2012.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period April 26, 2012 through May 9, 2012.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 24437 through 24686 were issued in the amount of $1,489,603.41 of which $4,371.50 was for the Redevelopment Agency of the City of Sparks, Nevada. Per the City manager’s inquiry, check #24497 was issued to Holland & Hart in the amount of $18,187.50. No General account checks were voided. 2. Payroll check numbers 383439 through 383546 were issued in the net amount of $73,456.05. No payroll checks were voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $604,534.97. 5. Payroll direct deposit wire/ACH was made in the amount of $863,449.46. 6. There was no wire/ACH issued from Bond Proceeds. Wire/ACH issued for Debt Service were $128,975.00 for the Marina SAD, $755,941.50 for Consolidated Tax Ref Rev Bonds Series 2007 and $73,592.50 for Consolidated Tax Ref Rev Bonds Series 2011. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #12151 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $26,075.79 To: Equipment & Furnishings – Non Cap in Fund 1204 $13,037.90 To: Equipment & Furnishings – Capital $13,037.89 Federal Drug Forfeiture Direct Deposits Received 04/25/2012.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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