Sparks City Council Meeting 5/14/2012 2:00:00 PM

    Monday, May 14, 2012 2:00 PM
    Sparks Council Chambers, 745 4th Street, Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period April 5, 2012 through April 25, 2012.
Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director
Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.
Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: Report of Claims and Bills for the period April 5, 2012 through April 25, 2012.


Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 24084 through 24436 were issued in the amount of $2,686,562.33 of which $4,680.71 was for the Redevelopment Agency of the City of Sparks, Nevada. No General account checks were voided. 2. Payroll check numbers 383344 through 383438 were issued in the net amount of $70,100.82. Payroll checks were voided in the amount of $619.36. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $773,145.71. 5. Payroll direct deposit wire/ACH was made in the amount of $937,542.00. 6. There was no wire/ACH issued from Bond Proceeds. A wire/ACH was issued for the Redevelopment Agency of the City of Sparks, Nevada for debt service on Tax Increment Refunding Revenue Bonds Series 2008 and 2009 in the amount of $203,596.00 and $540,719.00. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #12112 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $13,929.58 To: Equipment & Furnishings – Non Cap in Fund 1204 $6,964.79 To: Equipment & Furnishings – Capital $6,964.79 Federal Drug Forfeiture Direct Deposits Received 01/18/2012. • Budget Adjustment Batch #12113 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $16,428.79 To: Equipment & Furnishings – Non Cap in Fund 1204 $8,214.39 To: Equipment & Furnishings – Capital $8,214.39 Federal Drug Forfeiture Direct Deposits Received 02/08/2012. • Budget Adjustment Batch #12136 / Fund 1101 / KS – Specialty Court To: State District Specialty Court Program in Fund 1101 $5,063.00 To: Professional Services in Fund 1101 $5,063.00 3rd Quarter Specialty Court Distribution on 01/31/2012. • Budget Adjustment Batch #12137 / Fund 1101 / KS – Specialty Court To: State District Specialty Court Program in Fund 1101 $5,063.00 To: Professional Services in Fund 1101 $5,063.00 4th Quarter Specialty Court Distribution on 04/12/2012. • Budget Adjustment Batch #12138 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $4,034.52 To: Equipment & Furnishings – Non Cap in Fund 1204 $2,017.26 To: Equipment & Furnishings – Capital $2,017.36 Federal Drug Forfeiture Direct Deposits Received 04/13/2012. • Budget Adjustment Batch #12140 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $28,923.22 To: Equipment & Furnishings – Non Cap in Fund 1204 $14,461.61 To: Equipment & Furnishings – Capital $14,461.61 Federal Drug Forfeiture Direct Deposits Received 04/09/2012. • Budget Adjustment Batch #12141 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Drug Forfeiture in Fund 1204 $918.89 To: Clothing Uniform Allowance $918.89 Drug Forfeiture Direct Deposits Received for February 2012. • Budget Adjustment Batch #12142 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Drug Forfeiture in Fund 1204 $895.11 To: Clothing Uniform Allowance $895.11 Drug Forfeiture Direct Deposits Received for January 2012. • Budget Adjustment Batch #12143 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $22,683.42 To: Equipment & Furnishings – Non Cap in Fund 1204 $11,341.71 To: Equipment & Furnishings – Capital $11,341.71 Federal Drug Forfeiture Direct Deposits Received 04/04/2012. • Budget Adjustment Batch #12144 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations. To: Federal Drug Forfeiture in Fund 1204 $8,941.38 To: Equipment & Furnishings – Non Cap in Fund 1204 $4,470.69 To: Equipment & Furnishings – Capital $4,470.69 Federal Drug Forfeiture Direct Deposits Received 02/28/2012. • Budget Adjustment Batch #12092 / Fund 1404 / KS – Public Works Capital Projects To: Public Works Capital Projects in Fund 1404 $9,975.00 From: Public Safety Capital Project in Fund 1404 $9,975.00 Move budget appropriations from CIP 12-1001 (City Facilities Projects) to fund CIP 12-1001E Fire Station 1 Concrete Barrier Project.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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