Sparks City Council Meeting 1/27/2020 2:00:00 PM

    Monday, January 27, 2020 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th Street, Sparks, NV

Consent Items: 8.3

Title: Consideration, discussion, and possible approval of an interlocal agreement (AC-5645) between the City of Sparks and Washoe County to allow for the conducting and holding of the 2020 primary and general elections in an amount not to exceed $35,000.
Petitioner/Presenter: Lisa Hunderman, City Clerk/Lisa Hunderman, City Clerk
Recommendation: Council approve the interlocal agreement with Washoe County.
Financial Impact: N/A
Total Costs: $35,000.00
Fund: General Fund    Account: 603242
Program: Election Services (059000)
Amount: $35,000.00    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
Funds for the 2020 election will be budgeted and expended in the FY 20/21 budget.
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

The City of Sparks Charter was amended in 2001 to conduct Sparks's Municipal elections concurrent with Federal and State primary and general elections in even numbered years. Washoe County has been conducting elections on behalf of the City since 2002. The interlocal agreement is to authorize Washoe County Registrar of Voters to conduct the 2020 primary and general elections for the City of Sparks.


Pursuant to NRS 239C.110, except otherwise provided in subsection 2, conduct of any city election is under the control of the governing body of the city, and it shall, by ordinance, provide for the holding of the election, appoint the necessary election officers and election boards and do all other things required to carry the election into effect.

Pursuant to Sparks City Charter, Article V, Section 5.030, the conduct of elections must be under the control of the City Council. For the conduct of elections, for the prevention of fraud in elections, and for the recount of ballots in cases of doubt or fraud, the City Council shall adopt by ordinance all regulations which it considers desirable and consistent with law and this charter.


The Sparks City Charter allows the City to contract with Washoe County to include our election on their primary and general election ballots. In conducting the elections in this manner, the City pays the County $0.15 per registered voter. In addition, the City is responsible for payment of the actual costs for conducting the City's portion of the election incurred by the County in the performance of the agreement, which would not otherwise have been incurred by the County. The budget is set not to exceed $35,000 because inclusion of a ballot question would increase the cost to the County or misinformation or errors in information provided by the City could increase the cost to the County; however, historically, the cost of the elections is approximately $17,000.

During the 2019 legislation, Assembly Bill 345 was passed allowing same-day voter registration. Additionally, automatic voter registration was implemented, meaning you must decline voter registration when conducting certain transactions at the Department of Motor Vehicles. These new laws will likely increase the number of registered voters, thus increasing the cost of elections for the City.


1. Council could approve the interlocal agreement as submitted.

2. Council could reject the interlocal agreement and provide further direction to the City Manager.

Recommended Motion:

I move to approve the interlocal agreement (AC-5645) with Washoe County to provide for the conducting and holding of the primary and general elections for 2020 in an amount not to exceed $35,000.

Attached Files:
     Election 2020 Interlocal Agreement.pdf
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