2019 2:00:00 PM

Monday, August 12, 2019 2:00 PM
Council Chambers, Legislative Bldg, 745 4th Street, Sparks, NV

General Business: 9.6

Title: Consideration and possible approval of an expenditure of $479,329.00 to purchase one Vactor 2100i Sewer Maintenance Vehicle from Federal Signal Corp./Owen Equipment as part of the fleet replacement program for Fiscal Year 2020 utilizing a joinder bid from Sourcewell/NJPA, a purchasing consortium, contract #122017-FSC

Petitioner/Presenter: John A. Martini, P.E., Assistant City Manager/Ron Korman, Public Works Maintenance Manager

Recommendation: Staff recommends approval of an expenditure of $479,329 for purchase of a Vactor 2100i sewer maintenance vehicle

Financial Impact: $479,329.00 in Motor Vehicle Fund 1702. $525,000 was approved for project #20-7500B in the FY20 Vehicle & Equipment Replacement Plan and $525,000 of budget authority is currently available. $137,934.72 of replacement funds have been collected in this fund for this purchase. Annual maintenance and repairs costs will not increase

Total Costs: $479,329.00

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #737C Replace with Peterbuilt (20-7500B)
Amount: $479,329.00 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

Staff recommends City Council approve an expenditure of $479,329.00 from the motor vehicle fund to replace a 20 year old Vactor sewer maintanince vehicle with a 2020 Vactor sewer maintenance vehicle. The existing sewer maintenance vehicle has exceeded its scheduled life cycle and maintenance costs are exceeding the value of the asset. If approved, the City will utilize a national purchasing consortium contract # 122017-FSC. $525,000.00 was included in the Fiscal Year 2020 budget approved by the City Council on May 28, 2019.

Background:

This request is for the replacement of one vehicle, 737C, a 1999 Freightliner Vactor sewer maintenance vehicle. It has exceeded its scheduled life cycle and repair costs are exceeding the value of the asset. Fleet Management has selected a Vactor 2100i combination unit for replacement based on prior experience and from testing performed by City staff.

Analysis:

In sourcing this vehicle, if approved, the City would be using the joinder provision allowed under NRS 332.195, and purchasing this vehicle utilizing a Sourcewell/NJPA bid. The Sourcewell/NJPA program represents a high volume and government pricing for vehicle purchases. Utilizing the “joinder” provision allows the City to precisely define the vehicles needed while foregoing the need to formally bid the item.

The $479,329.00 expenditure will allow Equipment Services to replace this fleet vehicle with an appropriate vehicle as needed for field work in Drains maintenance.

Alternatives: