Sparks City Council Meeting 3/12/2012 2:00:00 PM

    Monday, March 12, 2012 2:00 PM
    Sparks Legislative Building - 745 4th Street, Sparks, NV

Consent Items: 5.3

Title: Consideration and possible approval of an agreement with CH2M Hill and reimbursement to the City of Reno for Sparks’ share of the award associated with the Dewatering Process at the Truckee Meadows Water Reclamation Facility (TMWRF).
Petitioner/Presenter: Neil C. Krutz, P.E., Deputy City Manager for Community Services/David Bruketta,Plant Manager - TMWRF and Todd Saxberg, Operations Manager - TMWRF
Recommendation: Staff recommends City Council approve an agreement with CH2M Hill and reimbursement to the City of Reno for Sparks’ share of the contract for engineering services associated with the Dewatering Building at the Truckee Meadows Water Reclamation Facility (TMWRF).
Financial Impact: $156,850 of appropriations has been set aside in the approved 5 -Year Capital Improvement Plan (CIP) for the City of Sparks under TMWRF Dewatering Improvements Project- Design, CIP Project Number 126605, in Fund 1631, Sanitary Sewer Capital Project Fund. The City of Reno will administer the contract with CH2M Hill and will be reimbursed for a portion of the costs by the City of Sparks through the current master cost sharing agreement. The City of Reno and the City of Sparks share the cost of this project based upon their ownership of TMWRF, which is 68.63% for Reno and 31.37% for Sparks. (See Attached Table 1). Up to $156,850 in reimbursable expenses will post to Account 604090, TMWRF Construction, using Project 12-6605-100.
Total Costs: $156,850.00
Fund: Sanitary Sewer Cap Proj Fund    Account: 604090
Program: TMWRF Dewatering Improvements Project - Design (12-6605)
Amount: $156,850.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: This matter is scheduled to go before the Reno City Council on February 22, 2012 for approval to enter into a professional services contract with CH2M HILL for engineering associated with the Dewatering Building at the Truckee Meadows Water Reclamation Facility (TMWRF). This project was anticipated and included in the Capital Improvement Program (CIP) for TMWRF as approved by the Joint Coordinating Committee (JCC).

Background: The mechanical and electrical subsystems of TMWRF’s Dewatering process, constructed in the early 1980’s, have severely deteriorated. Improvements to those systems are urgently needed to maintain operational reliability while planning is undertaken for replacement of the process. CH2MHill proposes to provide an engineering evaluation of the Dewatering facility enabling them to evaluate alternative improvements that range from systems upgrades to complete reconstruction of the facility.

Analysis: Maintenance of the aged dewatering process systems continues to represent a substantial portion of the maintenance staff workload. The corrosive atmosphere has damaged the electrical structures and components and an arc flash study identifies the electrical routing assemblies as dangerous to personnel and in need of replacement. Immediate actions must be undertaken to evaluate alternatives for improving the reliability of the dewatering operation; a two phased approach is proposed. First, an engineering evaluation of existing dewatering systems will identify the most cost effective way to assure reliability for the near future. The primary objective of this proposed engineering evaluation is to identify the improvements needed to bolster reliability, simplify operation, reduce required maintenance, and maximize the life of the dewatering operations at TMWRF. Should the urgency of the needed improvements be sufficiently significant, CH2MHill will be directed to proceed with the preparation of plans and specifications for bidding. The second phase of the work will evaluate future demands upon the dewatering facility and recommend potential long-term improvements. Should project monies be allocated to the preparation of plans and specifications for immediate bidding of short-term improvements, additional funding will be sought for completion of the long-term planning tasks within the scope of work. CH2MHill proposes to perform a scope of work that will accomplish these objectives by including (1) an engineering evaluation of the existing condition of electrical , mechanical and structural steel systems of the dewatering complex, (2) identification of near-term improvements critical to assuring a high degree of reliability accompanied by selection of design criteria and potentially design of selected components, (3) identification of improvements needed to assure the long-term reliability of the dewatering operation including a design criteria report, and finally (4) a schematic design for the approved long-term dewatering upgrades. Upon completion of this work, TMWRF will be able to define and properly budget for capital improvements necessary to assure the long-term reliability of dewatering operations.

Alternatives: 1. Council could direct staff to provide other alternatives.

Recommended Motion: I move to approve the agreement with CH2M Hill and authorize reimbursement to the City of Reno for Sparks’ share of the agreement in the amount not to exceed $156,850.

Attached Files:
     Cost Sharing Table - Dewatering Process.pdf
     CH2M Hill Dewatering Staff Reno Staff Report with Contract and Proposal.pdf
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