Sparks City Council Meeting 8/13/2018 2:00:00 PM

    Monday, August 13, 2018 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

Consent Items: 8.2

Title: Consideration, discussion and possible approval of a construction contract (AC-5500) for the Del Cobre Park Pathway Realignment Project Bid# 18/19-004, in the amount of $151,010 to Garden Shop Nursery Landscaping Division, Inc.
Petitioner/Presenter: John Martini, P.E., Community Services Director/Brian D. Cason, S.E., P.E., Capital Projects Manager
Recommendation: Staff recommends Council approve the construction contract with Garden Shop Nursery Landscaping Division, Inc, in the amount of $151,010.
Financial Impact: This project will utilize budget of $146,010 from Project 17-1600 (Currently $146,681 available); $5,000 from 19-1695 (Currently $45,000 available) for a total budget of $151,010 available for this project.
Total Costs: $151,010.00
Fund: Park & Recreation Project Fund    Account: 604060
Program: 1402 Parks & Rec - Del Cobre Path Rehab (17-1600)
Amount: $146,010.00    Budget Status: Budget Exists
Fund: Park & Recreation Project Fund    Account: 603507
Program: 1402 Parks & Rec - Annual Park Facilities Improvements (19-1695)
Amount: $5,000.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

This project will consist of removing 8,715 SF of existing sidewalk, adjusting irrigation system and heads, and construction of 7,290 SF of new eight (8) foot wide concrete sidewalk.  Staff recommends approval of the construction contract.



Background:

Council approved the FY 17 CIP budget with $150,000 for the Del Cobre Park path rehabilitation project.  This project is to rehabilitate the pathway by realigning it through the eastern edge of the park away from existing trees that have caused substantial root damage to the existing pathway.  This will reduce the grass turf area and minimize root damage, which will help conserve water and reduce maintenance costs.  The project also consists of adjusting the existing irrigation system to provide proper coverage of the reduced turf area once realignment is complete. 



Analysis:

The base bid of the project includes the removal of 8,715 SF of existing concrete and asphalt pathway, adjusting the irrigation system and heads, construction of 7,290 SF of realigned 8’ wide concrete pathway, minor grading and landscaping, and 65 LF of concrete Curb.

 

Alternate A includes the removal of approximately 42,900 SF of grass turf as part of the turf reduction program to help conserve water. 

 

The project was advertised in the Reno Gazette Journal on June 20, 2018 and digital copies were distributed to local plan rooms.  Two (2) bids were opened at City Hall on July 12, 2018.  Staff has reviewed the bids, found no irregularities, and recommends award of the base bid only submitted by Garden Shop Nursery Landscaping Division, Inc, in the amount of $151,010, which includes a force account of $5,000 to correct unforeseen conditions, if required.  Staff is not recommending acceptance of Alternate A because funding is not available.  A bid recap is provided below for Council’s review.  A detailed bid recap along with a map showing the limits of construction are also attached for Council’s review.

                                                                                    Base                Alternate A

•          Garden Shop Nursery                                     $151,010         $12,777.00

•          SNC                                                                  $236,007         $77,080.50



Alternatives:
  1. City Council could approve the contract as outlined by Staff.
  2. City Council could reject the contract and provide direction to the City Manager.


Recommended Motion:

I move to approve the construction contract for the Del Cobre Park Pathway Realignment Project in the amount of $151,010 to Garden Shop Nursery Landscaping Division, Inc., as recommended by staff.



Attached Files:
     01 - Del Cobre Park Pathway Project Bid Recap.pdf
     02 - Del Cobre Park Path Realignment Location Map.pdf
     03 - Del Cobre Park Pathway Realignment Plan.pdf
     04 - Garden Shop Contract-Del Cobre Park Path.pdf
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