Sparks City Council Meeting 7/9/2018 2:00:00 PM

    Monday, July 9, 2018 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

General Business: 9.3

Title: Consideration, discussion and possible approval of the purchase of cardlock fueling services and fuel from Flyers Energy at the rate of the “Sparks Daily OPIS” index plus $.11/gallon not to exceed $565,798.14.
Petitioner/Presenter: John A. Martini, P.E., Community Services Director/Ron Korman, Public Works Manager
Recommendation: Staff recommends that the City Council approve the cardlock fueling services and fuel with Flyers Energy.
Financial Impact: $565,798.14 is budgeted in Fiscal year 2019 for the purchase of fuel for vehicles throughout the City.
Total Costs: $565,798.14
Fund: Motor Vehicle Maintenance    Account: 603450
Program: Fleet Fuel (130544)
Amount: $565,798.14    Budget Status: Budget Exists
Budget Correction Plan:
These funds will be available on July 1, 2018.
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Staff is requesting the City Council approve the cardlock fueling services and fuel from Flyers Energy.



Background:

The City of Sparks has been using Flyers Energy to provide Cardlock fueling services for several years. Flyers provides fueling locations that are convenient to the City’s facilities, and Flyers has integrated their data into our Fleet Management System.

The original contract that we will be joining is with Hesperia Unified School District (HUSD). The City will receive the same fee schedule with the exceptions that The City’s fee will be based off the Sparks Daily OPIS and freight rate $.03 less than HUSD. Winter fuel will be at daily OPIS plus $.11.



Analysis:

The City will be utilizing the “joinder” provision allowed under NRS 332.115 and using the Hesperia Unified School District Cardlock Fueling Services and Fleet Maintenance Supplies Bid #18-103. Utilizing existing bids have historically been the most competitive. Utilizing the “joinder” provision allows the City to precisely define the services needed while foregoing the need to formally bid the item.



Alternatives:
  1. Council may approve the purchase of cardlock fueling services and fuel from Flyers Energy.
  2. Council may not approve the purchase of cardlock fueling services and fuel with Flyers Energy and provide direction to the City Manager.


Recommended Motion:

I move to approve the purchase of cardlock fueling services and fuel from Flyers Energy at the rate of the “Sparks Daily OPIS” index plus $0.11/gallon not to exceed $565,798.14.



Attached Files:
     01-City of Sparks HUSD 2018.pdf
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