In the fall of 2013, Council requested that the Finance Director work with staff to inventory the city’s technology equipment and devise a plan to keep that equipment current.  In February 2014 a report on the “IT WIG” was presented to Council with a recommended plan on “catching up” and funding for the future.  In 2015, IT completed part two of the “IT WIG” to inventory major software systems.  A rolling 20-year plan was created to keep major systems enhanced, upgraded and updated.

As approved in the FY2019 budget, IT has a number of projects planned including scheduled refresh of certain servers, PCs, notebooks and tablets, adding additional disk space to our storage array, and other networking equipment.

IT has been working with Summit Partners LLC for the past 8 years on a number of major IT projects including our main data center networking update, server replacement and virtualization of servers and desktops.  Their knowledge of our systems, network and programs allows IT to use their expertise to keep our systems at their peak performance.  IT has been working on plans for this year’s upgrades including replacement of a 10 year blade chassis , Storage Area Network Fiber Network switches, adding additional storage network capacity and developing a secure off site Disaster Recovery storage cloud and continuing to enhance our “mobile work place environment” for employees at the City Yard, Recreation Admin buildings and Fire Dept. HQ.

Summit Partners LLC has been a Value Added Reseller for Hewlett-Packard for many years and now works with both the new HP, Inc. for PC’s and printers; and Hewlett Packard Enterprise (HPE) for servers, storage and networking, and other vendors on the NASPO contract price list.  Information Technology would like approval to purchase a majority of items through Summit Partners as a purchasing agent.  These items would include PC’s, Notebooks, Servers, Networking equipment, Storage and also to help manage our support contracts with HP, Inc., Hewlett Packard Enterprise and VMware.

IT will also work with other vendors for other projects as needed to accomplish the IT CIP projects.

NRS Chapter 332.115(h) exempts computer hardware and software items from competitive bid. However, these purchases utilize the joinder provision allowed under NRS 332.195 and NASPO ValuePoint Contract (formerly known as the Western States Contracting Alliance or WSCA).

Summit Partners LLC has provided excellent service and support over the past 6 years. Staff recommends that the city authorize purchasing IT CIP FY 19 items from Summit Partners LLC as needed through the end of the fiscal year.

The City Council may choose to not approve purchasing from Summit Partners, LLC and provide further direction to the City Manager.

I move to approve the purchase of IT CIP FY 19 hardware and software through Summit Partners, LLC or other vendors not to exceed the IT CIP budget of $462,660.