Sparks City Council Meeting 4/9/2018 2:00:00 PM

    Monday, April 9, 2018 2:00 PM
    Council Chambers, Legislative Bldg., 745 4th St. , Sparks, NV

Consent Items: 8.2

Title: Consideration, discussion and possible approval of a construction contract (AC-5459) to Thompson Garage Doors for the Fire Station 1 Rollup Door Replacement Project in the amount of $90,030.52.
Petitioner/Presenter: John A. Martini, P.E., Community Services Director/Brian Cason, S.E., P.E., Capital Project Manager
Recommendation: Council approve the construction contract.
Financial Impact: $90,000 was approved in Capital Facilities – Ad Valorem, Fund 1405, for Project 18-1500. This project will use $90,030.52 of the available funding. The small overage of $30.52 will come from underspent funds within fund 1405.
Total Costs: $90,030.52
Fund: Capital Facilities Fund    Account: 604050
Program: 1405 - Capital Facilities - Fire #1 Apparatus Bay Door Replacement (18-1500)
Amount: $90,030.52    Budget Status: Budget Exists
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

The Fire Station 1 rollup doors require continual maintenance and individual door panels have been replaced over the years.  This Project will replace the garage door panels and mechanical hardware to assure the doors are in reliable operable condition.  



Background:

The Fire Station 1 rollup doors are coming to end of their useful life due to the wear and tear on the mechanical hardware and door panels.  The mechanical hardware, door panels, rollers, and tracks are constantly requiring maintenance.  This project will replace all mechanical hardware, rollers, tracks, door panels and other incidental parts to assure the fire department can react in a timely manner to the public’s needs.  Refer to the attached location map.



Analysis:

The rollup doors replacement project was solicited to three (3) garage door Contractors with two (2) quotes received at City Hall on March 2, 2018, by 10:00 am as required by the informal quote package provided to each Contractor.  Staff has reviewed the two responsive quotes, found no irregularities, and recommends award to the low quote submitted by Thompson Garage Doors, in the amount of $90,030.52, which includes a force account of $1,500.  The contract for the project is attached for reference.  A quote recap is provided below for Council’s review.

Thompson Garage Doors                                                                                                           $90,030.52

Overhead Doors of Sierra Nevada                                                                                             $94,816.00

Nevada Overhead Doors               .                                                                                            Did not submit quote.



Alternatives:
  1. City Council could approve the contract as outlined by Staff.
  2. City Council could reject the contract and provide direction to the City Manager.


Recommended Motion:

I move to approve the construction contract to Thompson Garage Doors for the Fire Station 1 Rollup Door Replacement Project in the amount of $90,030.52.



Attached Files:
     01 - FS1 Rollup Doors Replacement- Figure 1.pdf
     02 - Thompson Garage Contract-Fire 1 Rollup Doors.pdf
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