Sparks City Council Meeting 1/9/2012 2:00:00 PM

    Monday, January 9, 2012 2:00 PM
    Sparks Council Chambers, 745 4th Street, Sparks, NV 89431

Consent Items: 5.3

Title: Consideration and possible ratification of a contract with Quality Control Systems Inc. (QCS) in the amount of $25,600 for an emergency repair to a digester gas pipeline at the Truckee Meadows Water Reclamation Facility.
Petitioner/Presenter: Neil C. Krutz, P.E. – Director of Community Services/David Bruketta – Acting Plant Manager / Kim Laber – Acting Maintenance Manager
Recommendation: Staff recommends City Council ratify a contract with QCS to repair a digester gas pipeline in the amount of $25,600
Financial Impact: $825,647 in appropriations is contained in the Fiscal Year 2011-2012 Truckee Meadows Water Reclamation Facility (TMWRF) operating budget for Professional Services - Other. This expense will be charged to Account 603242, Professional Services – Other, under Program 131510, TMWRF Maintenance. Following quarterly reconciliation of TMWRF’s operating expenses, Sparks is expecting reimbursement of up to $17,920.00 based on the current flow percentage split of 70(Reno)/30(Sparks) ,of the actual cost of this repair from the City of Reno.
Total Costs: $25,600.00
Fund: Joint Treatment Plant    Account: 603242
Program: TMWRF Maintenance (131510)
Amount: $25,600.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: City staff is asking City Council to ratify a contract with Quality Control Systems Inc., for an emergency repair of a digester gas pipeline at TMWRF. The gas from TMWRF’s digestion process poses a safety hazard if not properly contained. Emergency repairs were needed to fix a damaged section of gas piping.

Background: TMWRF has six (6) digesters that are part of the wastewater treatment process. The gas produced from these digesters is used to heat plant buildings as well as maintain the proper digester temperature. It is routed, primarily in ductile iron pipe, to heaters and boilers throughout the plant. The pipe in some areas of the plant is approaching its useful life at 46 years of service. There is no alternative heat source at TMWRF and the heat loop is critical to meeting our permit requirements and maintaining the heat in facility buildings. A gas line in the basement of digester building #1 developed a leak in the pipe due to corrosion from the inside of the pipe. Staff was able to apply a temporary patch in order to eliminate the escape of gas into the digester basement. As part of the temporary repair, staff became aware that isolation valves for the line were no longer functional. Due to the critical nature of the gas line and the health and safety of plant personnel, informal quotes were sought from Savage Plumbing and QCS. Only QCS responded within the 1 week deadline. Approval to proceed was obtained from the City Manager. QCS replaced the corroded gas line and inoperable valves. Future analysis will look at assessing the condition of all gas piping.

Analysis: Due to the critical nature of this piping and the potential safety hazards, staff has already initiated the emergency contract for the repairs to the gas piping with the authorization of the City Manager. This staff report is written in order to ratify that action as the cost is in excess of $25,000.

Alternatives: Council could direct staff to provide other alternatives.

Recommended Motion: I move to ratify the contract with Quality Control Systems Inc. in the amount of $25,600 with Sparks share being $7,680.

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