Sparks City Council Meeting 4/25/2016 2:00:00 PM

    Monday, April 25, 2016 2:00 PM
    Council Chambers, Legislative Bldg, 745 Fourth St, Sparks

Consent Items: 8.4

Title: Consideration and possible approval to purchase the equipment and labor to up-fit seven police vehicles and three fire vehicles from Lehr Auto Electric in the amount of $100,989.09.
Petitioner/Presenter: Neil C. Krutz, Deputy City Manager for Community Services/Ron Korman, Public Works Manager
Recommendation: Staff recommends that Council approve the purchase of equipment and labor to up-fit seven police vehicles and three fire vehicles from Lehr Auto Electric in the amount of $100,989.09.
Financial Impact: $100,989.09 in Motor Vehicle Fund 1702. $1,175,376.00 was approved for Project #16-7500, Vehicle & Equipment Replacement Plan in the FY16, and $364,479.36 of budget authority is currently available.
Total Costs: $100,989.09
Fund: Motor Vehicle Maintenance    Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan (16-7500)
Amount: $100,989.09    Budget Status: Budget Exists
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Equipment Services is requesting authorization to spend $100,989.09 to up-fit seven patrol vehicles for the Police Department and two prevention vehicles and one command vehicle for the Fire Department.



Background:

This request is for the parts and labor to up-fit seven replacement patrol vehicles #2414, #2415, #2416, #2417, #2651, #2652 and #2653. Staff is also requesting permission to up-fit three vehicles for the Fire Department- vehicles #3003, #3004, and #3005. These vehicles have reached the end of their life cycle and are being replaced.



Analysis:

In sourcing these services, if approved, the City would be using the joinder provision allowed under NRS 332.195, and purchasing this equipment and labor utilizing the State of Nevada vehicle bid. Utilizing existing bids have historically been the most competitive. Utilizing the joinder provision allows the City to precisely define the equipment needed while foregoing the need to formally bid the item.



Alternatives:
  1. Council could approve this purchase as outlined by staff.
  2. Council could deny this purchase and provide direction to the City Manager.


Recommended Motion:

I move to approve the purchase of the equipment and labor to up-fit four police vehicles from Lehr Auto Electric in the amount of $100,989.09.



Attached Files:
     Lehr Charger Quote.pdf
     Lehr Fire Quote.pdf
     Lehr Tahoe Quote.pdf
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