HDR Engineering, Inc. (HDR) was awarded a Professional Services Agreement in the amount of $4,788,451 to provide engineering services, design, and permitting with the City of Sparks at the January 12, 2009 City Council meeting.  Within the original scope of services, HDR was tasked with providing a single bid package of the full project design.  Additionally, support during construction was not included, as the full level of effort necessary was not known at that time.

During the course of design and permitting, numerous changes have occurred to impact the original scope of work.  Certain portions of the original design were removed (the largest being crossing Interstate 80 with new culverts) while other tasks were added.  The project has been broken up into at least three (3) major phased bid packages and two (2) smaller supporting projects, a substantial change.

To address efforts necessary during Phase 1 and Phase 2, a Contract Amendment in the amount of $171,415 was approved at the April 14, 2014 City Council meeting.  A second amendment in the amount of $15,962.39 was approved on June 26, 2015 to provide permit coordination with the Union Pacific Railroad and Phase 3 bid package.

In anticipation of bidding Phase 3 in the spring of 2016, a scope of service was negotiated with HDR for remaining engineering and construction support services.  These include ongoing project management, bidding assistance, easement document updates as needed for remaining properties, shop drawing review, construction observation and support, assistance with financial loan documents as needed, and as-built drawing preparation.  The negotiated price for these services is $252,503.

The services requested of HDR are necessary to complete the North Truckee Drain Realignment Phase 3 Project, and are above the original scope of services.

1. City Council could accept the Engineering Services contract as outlined by Staff.
2. City Council could reject the Engineering Services contract and provide direction to the City Manager.

I move to approve an amendment to Independent Contractors Agreement A-3709 to provide Phase 3 Engineering and Construction Support Services for the North Truckee Drain Realignment Phase 3 Project with HDR Engineering, Inc. in the amount of $252,503.