Sparks City Council Meeting 9/14/2015 2:00:00 PM

    Monday, September 14, 2015 2:00 PM
    Council Chambers, Legislative Bldg., 745 Fourth St., Sparks, NV

Consent Items: 8.6

Title: Consideration and possible approval of a contract to Nelson Electric Co., Inc. in the amount of $150,904.00 to supply contract labor to perform preventative maintenance on the electrical equipment located at the Truckee Meadows Water Reclamation Facility (TMWRF) with an option to annually extend the contract for up to one (1) additional year at the same hourly rate.
Petitioner/Presenter: Neil C. Krutz, Deputy City Manager/Michael Drinkwater, P.E. - Plant Manager/ Kim Laber – TMWRF Maintenance Manager
Recommendation: Staff recommends City Council enter into a contract with Nelson Electric Co., Inc. in the amount of $150,904.00.
Financial Impact: There is no impact to the General Fund. There remains $186,326.96 in appropriations for this electrical support. Expenses will be charged to TMWRF, Fund 5605, Account 603242, Professional Services- Other using Program 131505, TMWRF Operations. Following quarterly reconciliation of TMWRF’s operating expenses between the Cities of Sparks and Reno, affecting the Sanitary Sewer Operations Fund (1630), Sparks is quantifying reimbursement from the City of Reno based on actual flow splits provided by ADS Environmental. The flow split for the quarter ending March 31, 2015 of Fiscal Year 2014-2015, was 34.09% / 65.91% for the Cities of Sparks and Reno respectively and the approximate split is outlined in Attachment 1, Figure 1.
Total Costs: $150,904.00
Fund: Joint Treatment Plant    Account: 603242
Program: TMWRF Operations (131505)
Amount: $150,904.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

City staff is asking the City Council to approve a new contract with Nelson Electric Co., Inc. to provide contract labor to assist in performing preventative maintenance and work order completion on electrical equipment at the TMWRF facility. The preventative maintenance and work order completion is needed to ensure that the electrical equipment performs as intended in order to meet TMWRF’s discharge permit.


Electrical equipment plays a signification role in processing the wastewater that is treated at TMWRF. Electrical voltage entering the plant is converted from 25,000 volts via transformers to 4160, 2400, 480 and 120 volts.  This power is used to run pumps, valves, computers and other equipment that insures TMWRF meets its discharge permit. TMWRF is in the process of upgrading some original electrical equipment that has been in service beyond their normal useful life (40 years). During this electrical equipment replacement TMWRF has recognized that preventative maintenance needs to be performed on all the transformers, switch gear, breakers, relays and associated electrical equipment throughout the facility. Electrical PM’S and work order completion need to be brought and kept current.


TMWRF recognized that preventative electrical maintenance had been deferred on major electrical components at the facility. While OSHA does not have a requirement for electrical preventative maintenance, they refer to the National Fire Protection Association’s NFPA 70B that outlines the frequency and scope of work that should be performed on electrical equipment. In addition electrical manufacturers have detailed guidelines for performing electrical maintenance on their equipment. By utilizing the services of contract labor, staff believes that electrical preventative maintenance and work order completion can be brought up to acceptable levels.

Through the use of contract electrical services as supplied by Nelson Electric Co., Inc. over the last eight months a backlog of over 900 past-due electrical PMs was reduced to zero (AC-5109).  The next phase is to reduce the 140 past due electrical work orders to a reasonable level in addition to keeping the electrical PM’s current. TMWRF will pay on an hourly reimbursement basis for actual hours scheduled and not on a guaranteed volume of hours. This new contract is not to exceed 2080 hours with an option to renew for an additional 2080 hours.

The City of Sparks performed a Request for Proposal for On-Call Electrical Maintenance on October 1, 2014 (BID #14/15-007). The city received four proposals which were rated and evaluated by both TMWRF staff and an outside consultant. The unanimous choice was that Nelson Electric Co., Inc. best fit the needs and requirements of TMWRF.

The current contract expires August 31, 2015. Nelson Electric Co., Inc. has agreed to a new contract for one additional year at the same $ 72.55 hourly rate.


City Council could recommend that staff look at alternative options.

Recommended Motion:

I move that City Council approve a contract with Nelson Electric Co., Inc. in the amount of $150,904.00 with the City of Sparks share being $52,982.39 and Reno’s share being $97,921.61.

Attached Files:
     Nelson Electric Attachment 1-Figure1.pdf
     Nelson Contract 2015-On Call Electrical Maintenance.pdf
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