Council Chambers, Legislative Bldg, 745 4th St., Sparks
Consent Items: 8.2
The Truckee Meadows Water Reclamation Facility (TMWRF) has been utilizing a work order and preventative maintenance (PM) program that was developed and programed in 1997 by the TMWRF Information Technology department. The platform that the program was built on was Microsoft Visual Foxpro which was discontinued in 2007. This program is primarily responsible for tracking the work that has been performed on the major equipment at the facility. This includes repairs, inventory used, time spent on corrective and PM functions, past history and technical manuals needed for maintenance and repairs.
This program is vital for maintaining the equipment and machinery needed to process the wastewater generated by the Truckee Meadows basin. Failure of major equipment located at TMWRF could potentially put the plant at risk for not meeting the NDEP discharge permit.
The Truckee Meadows Water Reclamation Facility (TMWRF) used the Request for Proposal (RFP) process to select the new software for the new CMMS/Asset Management program. TMWRF received six proposals for the software. Proposals were received from Allmax, eRPortal, Maintenance Connection, Mainstar, Schneider Electric Avantis, Schneider Electric Avantis Rust Automation and Xybion-IBM-Maximo. These proposals were rated by TMWRF staff on their ability to meet TMWRF’S minimum required specifications for the CMMS/Asset Management program. Four companies meeting the minimum specifications were invited back to present and demonstrate their CMMS/Asset Management software to TMWRF staff. The four firms were scored on the following criteria:
- Interview Response to Demo Questions -Ability to clearly demonstrate the tasks given in the agenda and explain the methods utilized to complete the tasks.
- Product Quality – Overall system functionality, ease of use, necessary functions available and clearly demonstrated, ability to demonstrate product use
- Overall Capability and Response – Overall confidence in working with this vendor, capable of meeting TMWRF’s needs including cost control, dedication to this project, software capabilities.
TMWRF staff was unanimous in selecting eRPortal Software Group, LLC as the most capable and responsive CMMS/Asset Management software program which would best meet the needs of TMWRF. This project is supportive of the City of Sparks’ Strategic Goal 3.4,”Complete a citywide asset management inventory by FY20”. Upon approval, the program would be implemented and the City would enter into a software license agreement, renewable in 1-year increments at the City’s request. The annual license fee for the erPortal system is $16,987.50. The license agreement allows for continued technical support and product updates without additional cost. If cancelled, the City would retain the right to continue to use the purchased software.
I move to approve the contract to eRPortal Software Group, LLC in the amount of $175,562.50 for CMMS/Asset Management software located at the Truckee Meadows Water Reclamation Facility.
eRPortal Quote for Truckee Meadows.pdf
eRPortalLicense Agreement_per TrMW revised.pdf