Sparks City Council Meeting 6/8/2015 2:00:00 PM

    Monday, June 8, 2015 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th St., Sparks

General Business: 9.7

Title: Approval of a reimbursement agreement with the City of Reno for the award of contract to K.G. Walters Construction for the Truckee Meadows Water Reclamation Facility (TMWRF) Nitrification System Control Valve Replacements and Vault Construction - Phase 1 for the base bid in an amount not to exceed $2,054,000, with the City of Sparks’ share being $644,339.80 .
Petitioner/Presenter: Neil C. Krutz, P.E. – Deputy City Manager/Michael Drinkwater, P.E. – TMWRF Plant Manager
Recommendation: Staff recommends City Council approve Sparks’ share of the amendment to the contract between the City of Reno and HDR for the Nitrification Trickling Filters Valve Vaults project at TMWRF.
Financial Impact: There is no impact to the General Fund. As this is a continuing FY 2013-2014 project, appropriations will be augmented from either fund equity in the Utilities fund grouping or from savings from projects contained in the adopted 5-year Capital Improvement Plan (CIP) for the City of Sparks, beginning with FY 2014-2015. The City of Reno will enter into the construction contract with K. G. Walters Construction not to exceed an amount of $2,054,000.00 and will administer the project, Project # I100070-TBD. Reimbursement will be sought from the City of Sparks for its share of expenses up to $644,339.80 through the current cost sharing agreement for TMWRF capital projects, based on the ownership of TMWRF with the City of Reno being 68.63% and Sparks being 31.37%, as illustrated in the attached Table 1. Expenses will post to account 604090, TMWRF Construction, using CIP 14-6600C, TMWRF Nitrification Below Ground Valve Improvements Project.
Total Costs: $644,339.80
Fund: Sanitary Sewer Cap Proj Fund    Account: 604090
Program: TMWRF Nitrification Valves & Vaults Improvement Project Ph. 1 (14-6600C)
Amount: $644,339.80    Budget Status: Over Budget (See Budget Correction Plan)
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Staff is seeking the approval of a reimbursement agreement with the City of Reno for the City of Sparks’ share of a contract with KG Walters Construction for the Nitrification System Control Valve Replacements and Vault Construction - Phase 1 at the Truckee Meadows Water Reclamation Facility in an amount not to exceed $644,339.80.



Background:

The flow to and from the six nitrification trickling filters (NTF) is controlled by valves and piping originally constructed with the towers in 1985.  Several of these buried valves are at the end of their service life and need replacing.  Failure of one of these valves would require taking at least one NTF off-line, reducing the plant’s ability to treat nitrogen. If a valve were to fail, plant staff would proceed with an emergency repair.  However, these valves are items not typically in stock and thus the replacement time would be several months.  The proposed project seeks to replace these valves prior to that failure.



Analysis:

The valve replacement project is separated into two phases.  The current proposed work, phase 1, address the most critical of the valves.  This work is in the approved TMWRF 5-year CIP.  An open, competitive bid was held by the City of Reno for this work and there was only one bid received, from K.G. Walters Construction Inc.   The cost sharing for this project will be based on the ownership of the treatment plant and is shown in Table 1, attached.



Alternatives:

Council could direct the manager to have staff provide other alternatives.



Recommended Motion:

I move to approve the reimbursement agreement with the City of Reno for the award of Contract to K.G. Walters Construction for the Truckee Meadows Water Reclamation Facility (TMWRF) Nitrification System Control Valve Replacements and Vault Construction - Phase 1 for the base bid in an amount not to exceed $2,054,000.00, with the City of Sparks’ share being $644,339.80.



Attached Files:
     City of Reno Staff Report.pdf
     TMWRF Nitrification System Control Valves Replacement & Vault Construction - K.G. Walters Contract Pages.pdf
     Attachment 1.pdf
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