Sparks City Council Meeting 5/11/2015 2:00:00 PM

    Monday, May 11, 2015 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th St., Sparks

General Business: 9.4

Title: Consideration and possible award of the 2015 Permanent Patch, Bid No. 14/15-017, PWP No. WA-2015-145, to Sierra Nevada Construction, Inc. in the amount of $199,007.
Petitioner/Presenter: John A. Martini, P.E., Assistant Director of Community Services/Jon R. Ericson, P.E., PTOE, Transportation Manager
Recommendation: Staff recommends the City Council award the contract.
Financial Impact: $199,007 in Street Cut fund 1224. $200,000 was approved for Project #15-2490, Street Cut Repair Contract in the FY15 CIP.
Total Costs: $199,007.00
Fund: Street Cut    Account: 603190
Program: 1224 Street Cut Repair Contract (15-2490)
Amount: $199,007.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

The permanent patch program requires a contractor to permanently patch city owned streets and alleys that have been cut by permit holders.  The program is funded solely through permit fees.



Background:

The permanent patch contract is intended to be a yearly contract that involves the permanent patching of city owned streets and alleys that have been cut by permit holders. The work under this contract permanently patches street cuts by a city chosen contractor, selected by the competitive bidding process, with direction and inspection provided by Community Services staff. The Permenent Patch Program is self funded and all costs associated with the program are paid for by permit fees.



Analysis:

Solicitation for the permanent patch contract advertised on April 1, 2015 in the Reno Gazette Journal and copies were sent to local plan rooms. Seven bids were publicly opened on April 15, 2015 at 2:00 PM at City Hall. A summary of bids is shown below and for your review:

2015 Permanent Patch

BID # 14/15-017 / PWP# WA-2015-145

Bid Date 4/15/15 AT 2 PM

 

 

 

 

 

Bidder

Bond

Self List

Total

Notes

 

Sierra Nevada Construction

Yes

Yes

$   199,007.00

 

 

 

 

 

 

 

 

 

 

 

Vega Asphalt Paving**

Yes

Yes

$   183,500.00

Non-Responsive (see Below)

West Coast Paving

Check

Yes

$   186,550.00

Non-Responsive (see Below)

Andersen Asphalt

Yes

Yes

$   212,425.00

Non-Responsive (see Below)

Q & D Construction

Yes

Yes

$   230,625.00

Non-Responsive (see Below)

Arrow Construction

Yes

Yes

$   339,000.00

Non-Responsive (see Below)

Spanish Springs Construction

Yes

Yes

$   392,444.00

Non-Responsive (see Below)

 

 

 

 

 

 

 

 

 

 

**Multiplication error corrected by City. Did not affect ranking of bids.

 

 

 

 

 

 

Bids found Non-Responsive: Section 20 of the Special Conditions,  found on Page 36 of the Bid

Document required the submittal of supporting price information  specific to asphalt items.

This information was only provided by Sierra Nevada Construction who noted the issue

at the public bid opening.

 

 

 

 


Alternatives:
  1. City Council could award the contract as outlined by Staff.
  2. City Council could direct staff to submit an agenda item for their consideration at a future council meeting recommending awarding the 2015 Permanent Patch project to Vega Asphalt Paving in support of the bid award protest addressed in the previous item.
  3. City Council could reject all bids associated with the solicitation documents and provide direction to the City Manager.


Recommended Motion:

I move to award the 2015 Permanent Patch Program, Bid No. 14/15-017, PWP No. WA-2015-145, to Sierra Nevada Construction, Inc. in the amount of $199,007.



Attached Files:
     Bid Re-cap SUMMARY-Permanent Patch- Bid 14-15-017.pdf
     SNC Contract-2015 Permanent Patch.pdf
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