Source--Washoe County Regional Communication System Interlocal Agreement:

3. Regional Public Safety Trunked Radio Communications System Goals

3.1 The original goal of the Washoe County Regional Communications System (WCRCS) was to replace the participating non-public safety and public safety agencies' existing radio communication systems throughout Washoe County with a modern, trunked radio system.

3.2 A goal of the WCRCS is to provide effective and reliable radio communications for routine intra-agency operations as well as inter-agency communications throughout the region during mutual aid and disaster operations.

3.3 Facilitating mutual aid is a goal of the WCRCS. Consequently appropriate talk groups on the trunked system will be established to support inter-agency communications.

3.4 A goal of the WCRCS is to design the trunked radio system to support the requirements of participating public safety and non-public safety agencies.

3.5 It is a goal of the WCRCS that, in the future, the jurisdiction of the governance established by this agreement is to be extended to available systems, other than 800Mhz, in order to provide effective, reliable, and continuously up-to-date communications for routine intra-agency operations as well as inter-agency communications throughout the region and throughout the State of Nevada during mutual aid and disaster operations to the fullest extent possible.

4. WCRCS Participating Agencies

4.1 All participating and sponsored agencies may own and provide for the maintenance, repair, and replacement of their own end user equipment (mobile/portable radios, desktop base stations, dispatch consoles, etc.).

4.2 As part of implementing this agreement, participating agencies shall co-license or transfer any currently allocated Public Safety frequencies to the County of Washoe for use in the WCRCS. Any new licenses for Public Safety frequencies to be utilized for the WCRCS will be co-licensed to the County of Washoe.

4.3 No actions by any of the participating agencies may be so broad in nature that they negatively affect or impact the legal integrity of the participating agencies.

5. Additional Participants

5.1 As system capacity permits, the Joint Operating Committee, upon the recommendation of the Users Committee, may approve other agencies joining the WCRCS on a case-by-case basis subsequent to the date of adoption of this Agreement, see current agency listing, attached hereto and incorporated herein as Exhibit C.

5.2 Priority consideration shall be given to agencies with licensed, public safety/non-public safety frequencies that can be co-licensed or transferred to the WCRCS, if such action can result in enhanced radio communications capabilities for all participants.

5.3 The one-time costs and the ongoing annual costs for new agencies joining the WCRCS are identified within Section 12 of this Agreement.

5.4 Any Party or agency may apply to the WCRCS to increase its use and related obligations in the WCRCS for the purpose of sponsoring a private provider into the WCRCS. Such an application is subject to a review process as described below, subject to the recommendations of the WCRCS Users Committee, and finally subject to the discretion of, and any approval conditions imposed by, the WCRCS Joint Operating Committee. Applications that offer to provide physical resources, particularly licensed public safety/non-public safety frequencies that can be co-licensed or transferred to the WCRCS, shall be given preference if approval of all or part of such an application can produce enhanced radio communication capabilities for all Parties and agencies.

5.5 A Party or agency must submit an application to the WCRCS Users Committee, care of the Washoe County Technology Services Department, Regional Services Division at P.O. Box 11130, Reno, NV 89520-0027, to request an increase in its respective use and obligations in the WCRCS necessitated by sponsoring a private provider. An application shall include descriptive, technical, property, and cost information concerning the requested increase as well as all helpful documentation. The application shall also include information about the private provider’s principals and its business, as well as a copy of the related draft contract between the sponsoring Party or agency and the private provider. This draft contract, submitted with an application, must contain provisions for adequate insurance from and indemnifications by the private provider, and further contain warranties that the private provider (i) understands that its proposed participation in WCRCS is indirect, only as sponsored by the Party or agency, only as approved, and confers no third party beneficiary rights to it under the Agreement; (ii) has read the Agreement and agrees to abide by its terms and conditions, as amended from time to time, as well as these rules, regulations, and policies issued under the WCRCS; and (iii) understands and agrees that it cannot serve as a member of nor have any vote in the WCRCS.

5.6 Washoe County Technology Services (WCTS) shall promptly review applications and prepare its recommendations for approval or rejection, in whole or in part, and any cost apportionments, taking into consideration the impact of the requested increase in use upon the WCRCS. WCTS shall request that the application be placed upon the agenda of the next Users Committee meeting, to be scheduled pursuant to Paragraph 10.4 of this Agreement, and distribute copies of the application and recommendations to all committee members as soon as practicable prior to the meeting. The Chairman of the Users Committee will then request that the matter be scheduled for consideration at the earliest possible Joint Operating Committee meeting pursuant to Paragraph 9.8 of this Agreement. The Users Committee shall recommend approval (and cost apportionments) or rejection of the application in whole or in part at that meeting.

5.7 The Users Committee recommendation, together with a copy of the application, shall be delivered to each member of the Joint Operating Committee. The Joint Operating Committee shall approve or reject the application in whole or in part at its scheduled meeting and then notify the sponsoring Party or agency in writing on or before the fifth (5th) business day after such meeting. In the event of approval of the application, and prior to commencement of the private provider’s use of the WCRCS, the sponsoring Party or agency shall notify WCTS in writing as soon as practically possible whether it accepts the approval as defined by the Joint Operating Committee. Failure to so notify WCTS within ninety(90) calendar days of such Joint Operating Committee meeting shall constitute automatic rejection by the sponsoring Party or agency of the Joint Operating Committee’s approval. If the sponsoring Party or agency timely notifies WCTS that it accepts the approval, then that Party or agency shall promptly deliver to WCTS a copy of the final, executed contract between the sponsoring Party or agency and the private provider, and shall further take all reasonable steps without unnecessary delay to satisfy the terms and conditions of approval as defined by the Joint Operating Committee. WCTS shall ensure that this final contract complies with the terms of approval. The sponsoring Party or agency shall thereafter be solely responsible and liable for the activities, liabilities, and obligations associated with the private provider’s activities in the WCRCS.

1. The Council may approve the Washoe County Regional Communication System Interlocal Agreement as Amended October 2014 as presented by staff.
2. The Council may not approve the Washoe County Regional Communication System Interlocal Agreement as Amended October 2014 as presented by staff.
3. The Council may not approve the Washoe County Regional Communication System Interlocal Agreement as Amended October 2014 as presented by staff and provide other direction to the City Manager.

I move to approve the Washoe County Regional Communication System Interlocal Agreement (AC-5127) as amended October 2014 as presented by staff.