2014 2:00:00 PM

Monday, July 14, 2014 2:00 PM
Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period June 5, 2014 through June 25, 2014.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period June 5, 2014 through June 25, 2014.

Background:

The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis:

1. Accounts Payable check numbers 37180 through 37499 were issued in the amount of $4,143,656.65 of which $539.61 was for the Redevelopment Agency of the City of Sparks, Nevada. No general checks were voided. Per the City Manager’s inquiry, check # 36698 in the amount of $539.50, check # 37256 in the amount of $4,708.00 and check # 37449 in the amount of $207.50 were issued to Holland and Hart.

2. Payroll check numbers 404414 through 404587 issued in the net amount of $70,337.97. No Payroll checks were voided.

3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service.

4. Wire/ACH bank transfers were made in the amount of $1,050,446.02.

5. Payroll direct deposit wire/ACH was made in the amount of $2,232,475.72.

6. There was no wire/ACH issued from Bond Proceeds. There were no Wire/Ach issued for debt service payments.

7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows:

• Budget Adjustment Batch #14155/ Fund 1204 / KS – SOS Grant To: U.S. DOJ $1,790.00 To: Overtime $1,790.00

City of Sparks Police Department was awarded a grant for Sex Offender Compliance Sweep in the amount of $1,790.00.

• Budget Adjustment Batch #14156/ Fund 1204 / KS – Grants To: Grant Match $62,911.81 To: Grant Match $46,095.00 To: Grant Match $8,212.65 To: Grant Match $3,432.59 To: Grant Match $5,171.57

Move grant match to departments who have been awarded the grants that require match – EMPG & 2013 Assistance to Firefighters per Curtis Cho.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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