2014 2:00:00 PM

Monday, January 13, 2014 2:00 PM
City Council Ch;ambers, Legislative Building, 745 Fourth Street, Sparks, NV

General Business: 6.6

Title: Consideration and possible approval of reimbursement to the City of Reno in the amount of up to $141,841.34 for Sparks’ share of a consulting Agreement with Carollo Engineers, Inc. for construction management services associated with the Digester Gas Conditioning System Project at the Truckee Meadows Water Reclamation Facility (TMWRF).

Petitioner/Presenter: Neil C. Krutz, P.E. – Deputy City Manager/Michael Drinkwater P.E. – TMWRF Plant Manager / Todd Saxberg – TMWRF Operations Manager

Recommendation: Staff recommends City Council approve reimbursement for the City of Sparks’ share of a construction management services Agreement between the City of Reno and Carollo Engineers, Inc. in an amount not to exceed $141,841.34.

Financial Impact: There is no impact to the General Fund. $2,895,571.70 of appropriations remain in appropriations in the 5-year Capital Improvement Plan (CIP) for the City of Sparks under TMWRF Projects, CIP 14-6600, Fund 1631 - Sanitary Sewer Capital Project Fund. The City of Reno will enter into a consulting agreement with Carollo Engineers, Inc. for up to $452,156.00 and will administer the project. Reimbursement will be requested from the City of Sparks for its share of expenses through the current cost sharing agreement for TMWRF capital projects, based on ownership of TMWRF, with the City of Reno being 68.63% and Sparks being 31.37%, as illustrated in the attached Table 1. Expenses will post to account 604090, TMWRF Construction using CIP 13-6600E. This project is included in the TMWRF FY2014 Capital Improvement Plan that was approved by the Joint Coordinating Committee.

Total Costs: $141,841.34

Fund: Sanitary Sewer Cap Proj Fund Account: 604090
Program: TMWRF Digesters- Gas System Upgrades Project (13-6600E)
Amount: $141,841.34 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

City staff is requesting Council to approve reimbursement to the City of Reno in the amount of $141,841.34 for its share of a $452,156.00 agreement administered by the City of Reno with Carollo Engineers, Inc., to provide construction management services as described in the attached proposal for the Digester Gas System Project at TMWRF.

Background:

In an earlier Council action on December 10, 2012, Sparks City Council approved reimbursement for an agreement for professional engineering services between the City of Reno and Carollo Engineers, Inc., for engineering services in support of the design of a Digester Gas Conditioning System at TMWRF in the amount of $324,798 with the City of Sparks portion being $101,889.14.

The Truckee Meadows Water Reclamation Facility is jointly owned by the Cities of Reno and Sparks. The City of Reno oversees the Capital Improvement Program for TMWRF, while the City of Sparks manages Operations. The Washoe County Health Department Air Quality Management Division (WCHDAQMD) has issued a Permit to Construct Air Quality Permit for TMWRF and has directed the design and installation of a digester biogas conditioning system to replace past treatment processes for Hydrogen Sulfide (H2S) control in order for the facility to comply with current air quality regulations.

The previous authorized design work has resulted in the final design of a Digester Gas Conditioning System that when constructed will provide for compliance with Air Quality regulations through the control of H2S and siloxanes, will produce a conditioned gas suitable as fuel for on-site generation of electricity and heat, will help reduce boiler and sludge heater maintenance requirements, and will eliminate a safety hazard associated with corroded and leaking digester gas piping within the Digestion Complex at TMWRF.

Analysis:

Construction management services are required for the Truckee Meadows Water Reclamation Facility (TMWRF) Digester Gas Conditioning System Project. This project will construct new digester gas collection piping, gas blowers, biological hydrogen sulfide removal tower, hydrogen sulfide removal media polishing vessels and media, gas moisture removal system, siloxane removal vessels and media, gas flare, gas meters, monitoring and control equipment, and modifications to limited portions of the gas distribution piping.

This consultant agreement will provide construction management services during project construction that includes construction management, engineering services during construction, inspection, testing, conformed drawings preparation, permitting assistance, and record drawings preparation. Carollo Engineers, Inc.is the design engineer for the project and is on the City of Reno’s approved list of engineering consultants.

Alternatives: Council could direct the City Manager to have staff to provide other alternatives.

Recommended Motion: I move to approve that Council grant the reimbursement to the City of Reno for Sparks’ share of the construction management Agreement in the amount of $141,841.34.

Attached Files:

DGCS CM-ESDC Scope 20131220.pdf

DGCS CM-ESDC Budget 20131220.pdf

Table 1 Cost Sharing.pdf

CM Agreement.pdf

Reno Staff Report CM.pdf

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