2013 2:00:00 PM

Monday, August 26, 2013 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.2

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period July 25, 2013 through August 7, 2013.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period July 25, 2013 through August 7, 2013.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 32078 through 32291 were issued in the amount of $2,727,638.85 of which $3,425.77 was for the Redevelopment Agency of the City of Sparks, Nevada. General checks were voided in the amount of $100.00 2. Payroll check numbers 402863 through 402944 were issued in the net amount of $52,961.38. Payroll checks were voided in the amount of $307.87. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $599,098.06. 5. Payroll direct deposit wire/ACH was made in the amount of $1,152,396.30. 6. There was no wire/ACH issued from Bond Proceeds. There were no wire/ACH issued for debt service payments. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #14001 / Fund 1204 / KS – Federal Drug Forfeitures To: Forfeiture Reimbursement $797.25 To: Professional Services $797.25 To: Drug Forfeiture NRS 453 Rev $1,860.25 To: Equip & Furnish Non Cap $1,860.25 Appropriate 7/16/13 forfeiture receipts subject to 70/30 Police Department/Legal split. Increase Professional Services line per Shawna and increase Non Cap Equip & Furnish per Brian Allen. Increase services line item per Shawna for expense portion covered before the split. • Budget Adjustment Batch #114003/ Fund 1204 / KS –Federal Drug Forfeitures To: Federal Drug Forfeiture $3,240.00 To: Equip & Furnish – Non Cap $1,620.00 To: Equip & Furnish - Cap $1,620.00 Federal DrugFed forfeiture direct deposit received 7/03/13. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #14004/ Fund 1204 / KS – Grants and Donations To: Gifts & Bequests $9,445.34 To: Professional Services-Other $9,445.34 Beginning FY 14 Budget appropriations for Lighthouse Donations account. • Budget Adjustment Batch #14005/ Fund 1204 / KS – Federal Drug Forfeiture To: Federal Drug Forfeiture $1,926.00 To: Equip & Furnish – Non Cap $963.00 To: Equip & Furnish - Cap $963.00 Federal DrugFed forfeiture direct deposit received 7/15/13. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #14005/ Fund 11101 / KS – Parks Maintenance To: Streets Maintenance $38,820.80 To: Parks Maintenance $38,820.80 Budget split per Casey Bond. • Budget Adjustment Batch #14007/ Fund 1204 / KS – Federal Drug Forfeiture To: Federal Drug Forfeiture $21,520.80 To: Equip & Furnish – Non Cap $10,760.40 To: Equip & Furnish - Cap $10,760.40 Federal DrugFed forfeiture direct deposit received 7/29/13. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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