With the transition to Agresso Payroll complete, the next step along the path of innovating the City’s payroll process is to pursue electronic timekeeping. City staff believes this will improve the payroll process by eliminating paper time cards and allowing approved time entry to flow directly into the Agresso payroll module. This new process will allow the City’s Payroll Technician more time to do more analysis and less manual entry during payroll processing, and once the learning curve is overcome, should streamline timekeeping procedures throughout the City. This will also allow the City’s Human Resources and Payroll departments to enhance and standardize timekeeping internal control procedures and help ensure all employee hours are accounted for accurately and efficiently. An RFP for an electronic timekeeping system was prepared and published October 3, 2012 with nine firms responding by the October 25 2012 due date. The nine proposals were reviewed and ranked by City-wide team including staff members from Payroll, IT, Finance, Fire, Police, Parks & Recreation and Human Resources. Based on these results the top three firms were interviewed to make the final selection. The three firms selected for demonstration were: • Empower • Kronos • Compu-Time Stakeholders from Police, Fire, Maintenance, It, Parks and HR were invited to the demonstrations and allowed to ask question and fill out questionnaires. After the demonstrations a team from Finance, Payroll & HR reviewed the candidates for final selection.

Compu-Time was selected as our candidate for electronic timekeeping implementation. The team felt the system could meet all needs required by the City for electronic timekeeping. The selection was made on the basis of system capability, ease of employee interface, and cost. Compu-Time has provided a “Best and Final” offer reflecting the negotiations of needs determined following the interview process. The award of this agreement will include all projected cost for the software, installation, implementation and first year maintenance by the vendor and the City Staff.