2013 2:00:00 PM

Monday, July 22, 2013 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period June 20, 2013 through July 3, 2013.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financail Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period June 20, 2013 through July 3, 2013.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 31437 through 31686 were issued in the amount of $2,508,491.32 of which $1,520.33 was for the Redevelopment Agency of the City of Sparks, Nevada. General checks were voided in the amount of $17,864.00. 2. Payroll check numbers 402605 through 402696 were issued in the net amount of $52,961.38. No payroll checks were voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $605,237.42. 5. Payroll direct deposit wire/ACH was made in the amount of $1,068,741.53. 6. There was no wire/ACH issued from Bond Proceeds. Debt service payment was made for Sewer Loans in the amount of $2,307,203.54. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #131224 / Fund 1204 / KS – Federal Drug Forfeitures To: Federal Drug Forfeiture $2,700.00 To: Equip & Furnish – Non Cap $1,350.00 To: Equip & Furnish – Cap $1,350.00 Federal Drug Fed forfeiture direct deposit received 06/17/2013. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13226/ Fund 1101/1406/1407/1408/1415/1707 To: Finance Admin $1,000.00 To: General Fund $1,000.00 To: Oppio Pool Demo $10.00 To: Cash Mgmt in 1406 $10.00 To: 1407 unexpected projects $250.00 To: Cash Mgmt in 1407 $250.00 To: 1408 unexpected projects $250.00 To: Cash Mgmt in 1408 $250.00 To: Vic Sq Development Center $125.00 To: Cash Mgmt in 1415 $125.00 To: Com Svcs Dept Fund 1707 $12,000.00 To: Nuisance Abatement $12,000.00 Final FY13 cost to cover bank fees in 14XX funds and 1707 Nuisance Abatement program. • Budget Adjustment Batch #13230/ Fund 1204 / KS – Grants and Donations To: Gifts & Bequests $250.00 To: Professional Services-Other $250.00 Donation from Jean Cleveland to Partners in Parks & Rec in the amount of $250.00. • Budget Adjustment Batch #13206/ Fund 1204 / KS – Grants and Donations To: Gifts & Bequests $7.11 To: Supplies- Operating $7.11 To record donation from Deshuan Lipscomb in the amount of $7.11

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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