2013 2:00:00 PM

Monday, July 8, 2013 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period June 6, 2013 through June 19, 2013.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period June 6, 2013 through June 19, 2013.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 31208 through 31436 were issued in the amount of $2,382,215.75 of which $1,555.00 was for the Redevelopment Agency of the City of Sparks, Nevada. General checks were voided in the amount of $66.55. 2. Payroll check numbers 402516 through 402604 were issued in the net amount of $50419.98. No payroll checks were voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $597,236.28. 5. Payroll direct deposit wire/ACH was made in the amount of $1,036,213.25. 6. There was no wire/ACH issued from Bond Proceeds. There were no debt service payments made. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #13199 / Fund 1405 / KS – Capital Facilities To: Buildings $7,366.00 To: Site Improvements $7,366.00 To move budget from Maintenance Yard Bull Pen Roof to Senior Center Security Fencing to cover remaining expenses per Chris Cobb. • Budget Adjustment Batch #13177/ Fund 1204 / KS – Federal Drug Forfeitures To: Federal Drug Forfeiture $9,783.86 To: Equip & Furnish – Non Cap $4,891.93 To: Equip & Furnish – Cap $4,891.93 Federal DRUGFED forfeiture direct deposits received 04/10/2013. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13204/ Fund 1204 / KS – Grants and Donations To: Federal Drug Forfeiture $1,680.00 To: Equip & Furnish – Non Cap $ 840.00 To: Equip & Furnish – Cap $ 840.00 Federal DrugFed forfeiture direct deposits received 05/28/2013. Increase Non Cap Equip & Furnish and Capital Equip and Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13206/ Fund 1402, 1406, 1407, 1408, 1415 / KS – Parks & Recreation, Victorian Square To: Uniform Allowance $100.00 To: Bank/Investment Fees $100.00 To: Site Improvements $20.00 To: Bank/Investment Fees $20.00 To: Site Improvements $100.00 To: Bank/Investment Fees $100.00 To: Site Improvements $200.00 To: Bank/Investment Fees $200.00 To: Professional Services $100.00 To: Bank/Investment Fees $100.00 To cover bank fees per Stacie Hemmerling. • Budget Adjustment Batch #13207/ Fund 1204 / KS – Grants and Donations To: Federal Drug Forfeiture $4,569.93 To: Equip & Furnish – Non Cap $2,284.97 To: Equip & Furnish – Cap $2,284.96 Federal DrugFed forfeiture direct deposits received 03/15/2013. Increase Non Cap Equip & Furnish and Capital Equip and Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13209/ Fund 1204 / KS – Grants and Donations To: Federal Drug Forfeiture $35,985.60 To: Equip & Furnish – Non Cap $17,992.80 To: Equip & Furnish – Cap $17,992.80 Federal DrugFed forfeiture direct deposits received 06/06/2013. Increase Non Cap Equip & Furnish and Capital Equip and Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13213/ Fund 1204 / KS – Grants and Donations To: Miscellaneous Revenue $1,325.28 To: Supplies- Operating $1,325.28 Fire Department recycled donated copper from building the Hazmat Leak Mitigation Training Prop to SIMS Metal Management. • Budget Adjustment Batch #13214/ Fund 1204 / KS – Grants and Donations To: Gifts & Bequests $364.00 To: Equip & Furnish – Non Cap $364.00 Record donation from Bighorns Basketball, LLC. • Budget Adjustment Batch #13216/ Fund 1204 / KS – Grants and Donations To: U.S. Dept of Homeland Security $2,000.00 To: Equip & Furnish – Non Cap $2,000.00 Sparks Police Department was awarded $2,000 grant from the U.S. Department of Homeland Security. • Budget Adjustment Batch #13222/ Fund 1204 / KS – Grants and Donations To: Buildings Non Cap $11,616.22 To: Buildings $5,580.78 To: Capital Equip & Furnishings $17,197.00 To move budget from general program Facilities Project to specific Fire Station 1 Water Heater Replacement for Capital Asset and also from program Fire 3 Roof Replacement Project to cover budget shortfall for expenses per Chris Cobb.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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