2013 2:00:00 PM

Monday, June 10, 2013 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.5

Title: Consideration and possible approval of $440,000 for contract staffing for Parks and Street Maintenance, Special Events support, Park Rental clean up during FY13/14.

Petitioner/Presenter: Danny Hamlin, Maintenance & Operations Manager/Neil C. Krutz, P.E., Deputy City Manager for Community Services

Recommendation: Staff recommends that the City Council approve an expenditure of up to $440,000 for contract staffing to support the city services described above.

Financial Impact: $440,000 in Parks, Streets, Special Events Fund 1101. $440,000 in the General Fund for contract staff to help with Special Events is currently included in the FY14 Budget that has been recommended by the City Manager and approved by Council on May 21, 2013.

Total Costs: $440,000.00

Fund: General Fund Account: 603242
Program: Street Maintenance (130515)
Amount: $440,000.00 Budget Status: Over Budget (See Budget Correction Plan)

Budget Correction Plan:
Account: 603242 Program: 130515 Cost:$200,000 Account: 603242 Program: 130520 Cost:$200,000 Account: 603242 Program: 130520 Cost: $40,000

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Staff is requesting approval of contract staffing to help maintain Parks, Park Rentals, Special Events, Street Maintenance in the amount of $440,000 in support of the 2013/2014 Maintenance program.

Background: Hiring contract staff will enable Maintenance to perform essential duties for Parks and Street Maintenance that were not completed in FY2012/2013 as a result of inadequate resources. It will also allow for Special Events support to be provided at lower cost.

Analysis: The City will be utilizing the “joinder” provision allowed under RFP/ Contract number 2029/14026. Specifically, the City will be using a contract for contract staffing issued by the State of Nevada to Manpower. The State’s bid represents high quality contract staffing and the City is able to join this contract and leverage those higher volumes to our benefit. The Community Services Department plans to utilize the $440,000 to supplement Parks and Street Maintenance; Special Events setup, maintenance and tear down; and Graffiti Removal in the following amounts: • $220,000 for Parks Maintenance to mow, pick up trash, edge turf, irrigation maintenance and one temporary employee to run the Community Service program • $160,000 for Street Maintenance, including crack sealing, street patching, fill pot holes and cleaning alleys • $40,000 to support Special Events and clean up for Park Rentals • $17,000 for Graffiti removal • $ 3,000 for WC Sheriff work crews to trim shrubs, pull weeds and clean play equipment

Alternatives:

Recommended Motion: I move to approve the use of contract staffing in the amount of $440,000 during FY13/14.

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