2013 2:00:00 PM

Tuesday, May 28, 2013 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period April 25, 2013 through May 8, 2013.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period April 25, 2013 through May 8, 2013.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 30598 through 308317 were issued in the amount of $1,815,616.61 of which $2,594.10 was for the Redevelopment Agency of the City of Sparks, Nevada. No general checks were voided. 2. Payroll check numbers 402234 through 402322 were issued in the net amount of $45,780.03. No payroll checks were voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $586,977.65. 5. Payroll direct deposit wire/ACH was made in the amount of $1,003,045.07. 6. There was no wire/ACH issued from Bond Proceeds. Wire/ACH issued for Marina Special Assessment District debt payment was $645,412.50, Ctax 2007 debt service was $148,773.75 of which $110,232.10 was Redevelopment Agency and Ctax 2011 debt service was $383,560.00 of which $42,756.39 was Redevelopment Agency. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #13172 / Fund 1404 / KS – Capital Projects To: Site Improvements $60,000.00 To: Capital Professional Services $60,000.00 To move budget from CIP Program #13-1041 Fire Station #1 security fencing to newly created CIP #13-0141A City Hall Preliminary HVAC Feasibility Study per Chris Cobb. • Budget Adjustment Batch #13177/ Fund 1204 / KS – Federal Drug Forfeitures To: Federal Drug Forfeiture $9,783.86 To: Equip & Furnish – Non Cap $4,891.93 To: Equip & Furnish – Cap $4,891.93 Federal DRUGFED forfeiture direct deposits received 04/10/2013. Increase Non Cap Equip & Furnish and Capital Equip & Furnish 50/50 split per Brian Allen. • Budget Adjustment Batch #13178/ Fund 1204 / KS – Grants and Donations To: Gifts & Bequests $1,000.00 To: Professional Services - Other $1,000.00 Donation from Sertoma Club of Sparks Sponsorship Fund for Junior Giants Program. • Budget Adjustment Batch #13183/ Fund 1204 / KS – Federal Drug Forfeitures To: St District Specialty Court Prog $4,733.00 To: Professional Services $3,000.00 To: Office Supplies $733.00 To: Operating Supplies $1,000.00 4th quarter Specialty Court FY13 distribution posted on 04/18/2013. Split to Professional Services and Operating Supplies per Heidi Shaw.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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