2012 2:00:00 PM

Monday, December 10, 2012 2:00 PM
Sparks Legislative Building, 745 E. 4th Street, Sparks, NV 89431

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period November 8, 2012 through November 21, 2012.

Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period November 8, 2012 through November 21, 2012.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 27868 through 28104 were issued in the amount of $2,614,958.88 of which $244.69 was for the Redevelopment Agency of the City of Sparks, Nevada. No general checks were voided. 2. Payroll check numbers 401273 through 401365 were issued in the net amount of $57,840.78. Payroll checks were voided in the amount of $83.00. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $638,860.04. 5. Payroll direct deposit wire/ACH was made in the amount of $1,021,930.01. 6. There was no wire/ACH issued from Bond Proceeds. There were no wire/ACH Debt Service payments made. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #13072 / Fund 1204 / KS – Specialty Court In Fund 1204 To: St District Specialty Court Program $5,722.00 To: Professional Services $4,000.00 To: Office Supplies $500.00 To: Operating Supplies $1,222.00 1st quarter specialty court FY13 distribution posted 7/31/2012. • Budget Adjustment Batch #13073 / Fund 1204 / KS – Specialty Court In Fund 1204 To: St District Specialty Court Program $4,733.00 To: Professional Services $3,733.00 To: Operating Supplies $1,000.00 2nd quarter specialty court FY13 distribution posted 10/18/2012. • Budget Adjustment Batch #13074 / Fund 1204 / KS – Specialty Court In Fund 1204 To: Budgetary Fund Balance Adjust $6,086.69 To: Equipment & Furnishings Non-Cap $6,086.69 CRFORFprogram #091000- fiscal year 2013 setup. • Budget Adjustment Batch #13075 / Fund 1204 / KS – Specialty Court In Fund 1204 To: Drug Forfeiture NRS 453 Rev $13,753.70 To: Equipment & Furnishings Non-Cap $13,753.70 Appropriate 09/27/2012 forfeiture receipt from Washoe County. Increase Non Cap Equipment & Furnishings per Brian Allen. • Budget Adjustment Batch #13075 / Fund 1204 / KS – Specialty Court In Fund 1204 To: Federal Drug Forfeiture $105,718.35 To: Equipment & Furnishings Non-Cap $105,718.35 Federal DrugFed forfeiture direct deposits received 09/27/2012 from Washoe County. All to Non Capital Equipment and Furnishings per Brian Allen. • Budget Adjustment Batch #13079 / Fund 1204 / KS – Specialty Court In Fund 1204 To: Gifts & Bequests $200.00 To: Supplies-Operating $200.00 Sparks Elks Ladies made a donation to Violence Against Women’s donation program in the amount of $200.00.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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