2012 2:00:00 PM

Monday, February 13, 2012 2:00 PM
Sparks Council Chambers

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period December 22, 2011 through January 25, 2012.

Petitioner/Presenter: Jeff Cronk, CPA, Chief Financial Officer/Jeff Cronk, CPA, Chief Financial Officer

Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.

Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: Report of Claims and Bills for the period December 22, 2011 through January 25, 2012.

Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: Accounts Payable check numbers 22489 through 23005 were issued in the amount of $4,701,781.05 of which $19,344.68 was for the Redevelopment Agency of the City of Sparks, Nevada. Per the City manager’s inquiry, check #22956 was issued to Holland & Hart in the amount of $35,301.64. General account checks were voided in the amount of $716.00. 2. Payroll check numbers 382559 through 382854 were issued in the net amount of $208,828.33. There were no payroll checks voided. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $1,483,481.59. 5. Payroll direct deposit wire/ACH was made in the amount of $2,607,554.19. 6. There was no wire/ACH issued from Bond Proceeds. There were no Wire/ACH Debt Service payments made. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #12061 / Fund 1101 / KS – Fire Administration To: Fire Administration $2,516.80 From: General Government in Fund 1101 $2,516.80 Fiscal Year 2011 Purchase Order missed in encumbrance roll. • Budget Adjustment Batch #12105 / Fund 1101 / KS – Emergency Services To: Emergency Services $79,990.00 From: General Government in Fund 1101 $79,990.00 Fiscal Year 2011 Purchase Order missed in encumbrance roll. • Budget Adjustment Batch #12077 / Fund 1204 / KS – Police – General Donations To: Gifts & Bequests in Fund 1204 $6,000.00 To: Promotion in Fund 1204 $6,000.00 Donation made to ALERT and Child ID program from Miscellaneous Donors. • Budget Adjustment Batch #12092 / Fund 1404 / KS – Public Works Capital Projects To: Public Works Capital Projects in Fund 1404 $3,728.00 From: General Government Capital Project in Fund 1404 $3,728.00 Move budget appropriations from CIP 12-1001 (City Facilities Projects) to fund non-CIP project. • Budget Adjustment Batch #12105 / Fund 1101 / KS – Emergency Services To: Emergency Services $79,990.00 From: General Government in Fund 1101 $79,990.00 Fiscal Year 2011 Purchase Order missed in encumbrance roll.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.

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